5013-Dairy-Oct to Dec-Dairy-DSH-FY25

The state of Pennsylvania, specifically Danville State Hospital located in Sullivan County, is seeking dairy product suppliers for a procurement covering the period of October to December 2025. The solicitation (Bid #5013-Dairy-Oct to Dec-Dairy-DSH-FY25) requires vendors to provide a comprehensive range of dairy items including butter, margarine, cottage cheese, cream cheese, sour cream, yogurt, and related beverages. Suppliers must comply with strict regulatory standards, including Title 7 Pennsylvania Code for milk sanitation, USDA grading services, and FDA nutritional labeling requirements. Products must meet precise quality specifications, with chilled items maintained at 40°F or lower and frozen items completely solidified, and packaging limited to containers not exceeding 50 pounds. The bid is exclusively available through the PA Supplier Portal (www.pasupplierportal.state.pa.us), with electronic submissions being the only acceptable format. The solicitation was posted on July 28, 2025, with proposal responses due by August 13, 2025. Potential bidders are required to provide detailed product information, including brand, packaging specifics, and potential flavor variations, and may be subject to product evaluations by the Department of Human Services' Dietary Management Service Specialist.

There are no specific set-aside designations or restrictions on vendor types mentioned in the documentation. Interested vendors must complete electronic registration on the Pennsylvania state supplier portal and follow detailed bidding instructions outlined in the attached registration guide. While a specific award value is not explicitly stated, the procurement appears to be a comprehensive dairy product contract for a state healthcare facility. Vendors must be prepared to provide samples for potential laboratory analysis, with products subject to rejection if they do not meet the specified standards. The contract allows for quantity adjustments based on actual facility requirements, with the hospital reserving the right to cancel orders with 15 days' notice. Potential bidders can contact the Purchasing Agent, Annette Hockenbroch, at (570) 271-4518 or anhockenbr@pa.gov for additional information. Technical support for the supplier portal registration is available through the Customer Service Center at 877-435-7363 or srmhelp@pa.gov.