5013-Dairy-July to Sept-DSH-Fy26

Danville State Hospital, a Commonwealth of Pennsylvania agency located in Sullivan County, is soliciting bids for the provision of dairy products to support operations during the third quarter of fiscal year 2026 (July through September). This procurement, identified as Bid #6100065911, encompasses 18 commodity line items including butter, margarine, vegetable oil spreads, cottage cheese, cream cheese, sour cream, various yogurt varieties, and beverages such as fruit drinks, lemonade, and iced tea. All dairy products must comply with Title 7 Pennsylvania Code Chapter 59 for milk sanitation and standards, as well as USDA grading requirements where applicable. Vendors must deliver products in appropriate packaging configurations with shelf life requirements ranging from 21 to 240 days depending on the specific item, with chilled items maintained at no higher than 40 degrees Fahrenheit and frozen items in solidly frozen condition upon delivery. All dairy products must be processed in USDA-approved plants. The bid was posted on May 5, 2026, with a submission deadline of May 19, 2026, and interested suppliers must register and submit electronic bids exclusively through the Pennsylvania Supplier Portal at www.pasupplierportal.state.pa.us. The purchasing agent for this solicitation is Annette Hockenbroch, reachable at (570) 271-4518 or anhockenbr@pa.gov.

The solicitation documents do not specify set-aside designations, restrictions on organization types, incumbent vendors, or budget ranges for this dairy products contract. Vendors must complete registration through the PA Supplier Portal using their Employer Identification Number or Social Security Number and select appropriate product categories before submitting bids. Certain items have approved brand restrictions, including vegetable oil spreads (Promise, Gold-N-Soft, Shedd's, Land-O-Lakes Light Spread, Sommers Maid, and Smart Balance) and cream cheese (Kraft and Land-O-Lakes), while other items allow vendor selection of any brand meeting specifications. Vendors may be required to submit product samples properly labeled with bidder name, item name, specification number, and ingredient statements for products not previously approved by the Food Specification Committee. The Commonwealth retains the right to cancel orders with 15 days' notice prior to scheduled delivery dates, and quantities are listed as estimates subject to increase or decrease based on actual facility requirements. Vendors are responsible for indicating discrepancies in net weight or count at delivery, and any unpaid laboratory analysis fees will disqualify vendors from award eligibility.