5013-Dairy-Jan to Mar-DSH-FY26

Danville State Hospital is soliciting bids under Bid #6100066902 for dairy items to be delivered January through March 2027, with bids due November 20, 2026, through the PA Supplier Portal at www.pasupplierportal.state.pa.us. Electronic submission is the only accepted method, and bidders must submit properly labeled product samples with their bids. Only approved brands and products previously accepted by the Food Specification Committee are acceptable, which makes committee approval the principal eligibility filter.

The scope covers eighteen dairy categories: solid-print and individual-patty butter, margarine, vegetable oil spreads, cottage cheese, cream cheese, sour cream in regular, light, and no-fat varieties, plain and fruited yogurts in low-fat and non-fat forms, and dairy-based beverages including fruit drinks, lemonade, and iced tea. Products must comply with Title 7 Pennsylvania Code Chapter 59, and applicable items require USDA Grade A or AA certification from approved plants. All products must meet Nutritional Labeling and Education Act of 1990 and applicable FDA labeling requirements. Shelf-life requirements range from 21 to 240 days by product type. Chilled items must arrive at no higher than 40°F, and frozen items must arrive solidly frozen without evidence of defrosting or refreezing. Fiber board containers may not exceed 50 pounds unless otherwise specified and must be sealed by taping, strapping, or gluing.

Vendors must permit laboratory analysis to verify ingredient compliance, and analytical costs are charged to the vendor if specifications are not met. Vendors must have no unpaid laboratory fees to be eligible for award. Danville State Hospital may cancel quantities on fifteen days' notice and pays only for products accepted at delivery, based on actual net weight or count. The buyer specifies delivery dates, quantities, and approved brands at the time of order.

Questions go to Annette Hockenbroch, Purchasing Agent, at (570) 271-4518 or anhockenbr@pa.gov. The opportunity is filed under Sullivan County, Pennsylvania.