5013-Dairy-April-June-DSH-FY25

The Commonwealth of Pennsylvania, through Danville State Hospital in Sullivan County, is soliciting bids for dairy products to supply the facility from April through June 2026 under Bid #6100065256. The procurement encompasses 18 commodity line items including butter (solid prints and individual patties), margarine, vegetable oil spreads, cottage cheese, cream cheese, sour cream in multiple varieties (regular, light, and no-fat), yogurt (plain and fruited), fruit drinks, lemonade, and iced tea. All dairy products must comply with Title 7 Pennsylvania Code Chapter 59 for milk sanitation and standards, with USDA Grade A or AA certification required where applicable. Deliverables must be chilled at no higher than 40°F or frozen solid with specified shelf life requirements ranging from 21 to 240 days depending on the product, delivered in fiber board containers without slack-filling using tape, strapping, or glue for case closure. Prospective vendors must submit product samples for evaluation to the DPW Food Specification Committee prior to bid submission, declare specific pre-approved brands being bid for each item, and have no unpaid laboratory analysis fees to be eligible for award. Electronic bid submission is required exclusively through the PA Supplier Portal at www.pasupplierportal.state.pa.us, with responses due by February 17, 2026. Interested suppliers must register with the Commonwealth of Pennsylvania through the PA Supplier Portal, and prospective bidders with questions may contact Annette Hockenbroch, Purchasing Agent at Danville State Hospital, at (570) 271-4518 or anhockenbr@pa.gov.

The solicitation documents do not specify set-aside designations for disadvantaged enterprises or restrictions on the types of organizations eligible to respond, nor do they identify any incumbent vendors or current contractors. No specific award value or budget range is disclosed in the available solicitation materials. Quantities listed in the specifications are noted as estimates only and may be adjusted based on facility requirements, with the facility retaining the right to cancel orders with 15 days' notice. Payment will be based on actual net weight or count as determined at delivery, with vendors required to indicate any discrepancies on delivery slips. Delivery dates and times are specified in the contract and require prior approval from the director of dietary services for any schedule changes. Vendors interested in registering with the Commonwealth or requiring additional guidance should consult the New Vendor Registration Guide and Bidding Guide provided, with customer support available through the toll-free Customer Service Center at (877) 435-7363.