5011-Poultry-April to June-DSH-FY25

This Invitation for Bid (IFB #6100065238) seeks a poultry supplier to provide 26 distinct poultry items to Danville State Hospital in Pennsylvania for the period of April through June 2026. The procurement encompasses a comprehensive range of products including raw frozen chicken parts (split breasts, boneless skinless breasts, legs, and thighs), processed turkey products (breasts, roasts, bacon, bologna, and salami), and fully cooked ready-to-serve items (breaded chicken parts, nuggets, tenders, and patties). Each line item specifies detailed requirements including product weight ranges, acceptable pre-approved brands with product codes, packaging specifications requiring moisture-vapor-proof containers with master container weight limits of 30 to 50 pounds, and USDA Grade A standards compliance where applicable. Bidders must submit unit pricing on a per-pound basis for each commodity line item, with the agency reserving the right to adjust delivery quantities with 15 days' notice; most items are scheduled for delivery on April 25, 2026, though the supply contract extends through June 2026. Prospective bidders must register as vendors through the PA Supplier Portal at www.pasupplierportal.state.pa.us and submit electronic bids exclusively through that platform; the bid submission deadline is February 11, 2026. All bidders should reference the accompanying Bidding Guide and New Vendor Registration Guide for portal access and submission procedures, and questions regarding specifications may be directed to purchasing agent Annette Hockenbroch at (570) 271-4518 or anhockenbr@pa.gov.

The solicitation documents do not identify any set-aside designations, disadvantaged enterprise preferences, or restrictions limiting participation to specific organization types, indicating that all qualified vendors meeting the specifications are eligible to bid. No incumbent vendor or current contractor information is disclosed in the available procurement materials. However, Executive Order 2010_03, issued by Governor Edward G. Rendell and included with the solicitation documents, establishes the Pennsylvania-Produced Agricultural Products Program, which directs commonwealth agencies to purchase Pennsylvania-produced agricultural products when available at competitive prices; accordingly, bidders offering Pennsylvania-produced poultry items may have a competitive advantage provided such products meet the specified requirements and pricing remains competitive. The procurement documents do not disclose specific award values, budget ranges, or total quantities, as quantities are to be determined by the facility with adjustments permitted during the contract period. All commonwealth agencies purchasing agricultural products under this initiative are required to submit annual reports to the Department of Agriculture by January 1 detailing the types, quantities, and costs of purchases, indicating that the successful bidder's performance data will be subject to state reporting requirements.