500KV X-RAY SYSTEM (UW-Madison)

The University of Wisconsin-Madison is conducting a Request for Bid (RFB) for the procurement of a 500kV X-Ray System for the Department of Medical Physics. The primary objective is to acquire a single oil-to-water cooled x-ray system that will supplement the laboratory's existing orthovoltage x-ray system and provide NIST-traceable calibrations at specific x-ray energies. The system must be 100% compatible with the University's current Polaris SC-500 series 3 controller and include management systems to prevent current overshoot to the filament. Key deliverables include a fully accessible and on-site repairable system, complete with installation, operating instructions, and maintenance manuals. Bidders were required to submit written questions by April 2, 2019, with final bids due by 2:00 p.m. CDT on April 9, 2019. Site visits were encouraged, with potential bidders advised to contact Keith Kunugi at (608) 265-3858 prior to submission. The University reserves the right to conduct oral presentations, product demonstrations, and vendor site visits at its discretion.

The procurement opportunity includes preferences for Minority Business Enterprise (MBE) and Disabled Veteran-Owned Business (DVB) firms, with these certified businesses potentially receiving consideration if their bids are not more than 5% higher than the lowest bid. Bidders must have been in the x-ray system business for at least five years and be either an original manufacturer or an authorized distributor with service capabilities. The contractor will be responsible for delivery to 1111 Highland Ave., Madison, WI 53705, with all associated costs for packing, freight, insurance, set-up, and instruction included. The contract includes specific requirements for warranty, maintenance, and insurance, including commercial general liability coverage of at least one million dollars. Acceptance testing will occur within 30 days of installation, with the contractor having 15 days to remedy any deficiencies. Payment terms are net 30 following acceptance, with no more than 50% paid prior to final acceptance. While no specific budget range was mentioned, the comprehensive requirements suggest a significant investment in specialized scientific equipment for the University of Wisconsin-Madison.