5000 - omhsas - cssh dairy OCT - DEC 25

The Commonwealth of Pennsylvania, specifically the Office of Mental Health and Substance Abuse Services (OMHSAS), is seeking a dairy product supplier for the first quarter of October-December 2025, covering jurisdictions in Lackawanna County and Claysville Borough. The procurement focuses on comprehensive dairy product procurement, with detailed specifications outlined in the attached "Dairy Products Spec.pdf" document. Vendors must provide dairy products that meet strict quality control measures, including compliance with Pennsylvania milk sanitation standards and USDA grading requirements. The contract requires suppliers to deliver various dairy items with specific packaging, refrigeration, and quality standards, including precise nutritional profiles and potential laboratory analysis of products. Key deliverables include butter, margarine, cottage cheese, cream cheese, sour cream, and yogurt, with each product having detailed technical specifications. The solicitation was posted on July 31, 2025, with proposals due by August 25, 2025, giving potential vendors approximately 25 days to prepare and submit their bid packages.

The contract opportunity appears to have several specific compliance requirements that may limit potential bidders. Vendors must complete the Worker Protection and Investment Certification Form, which mandates compliance with 13 specific state labor and workforce safety laws. Additionally, the Reciprocal Limitations Act Requirements form suggests potential preference for in-state bidders, with possible bid adjustments ranging from 1% to 15% depending on manufacturing origins. Contractors must disclose their state of residency, business incorporation status, and manufacturing locations for each product. While specific award values are not explicitly stated, the comprehensive nature of the dairy product specifications suggests a potentially significant contract value. The procurement also includes provisions for facilities to adjust order quantities with advance notice and the right to reject products that do not meet specified requirements. Potential vendors should be prepared to provide detailed product information, potentially submit samples, and demonstrate compliance with extensive regulatory and quality standards.