Dairy Products Spec.pdf
PDF 559 KB Posted
- Attached to
- 5000 - OMHSAS - CSSH DAIRY OCT - DEC 25
- Solicitation number
- 6100064196
- Issued by
- Lackawanna County, Claysville Borough, Pennsylvania
About this file
The document is a Commodity Listings for Local Purchase Proposal from the Commonwealth of Pennsylvania's Department of Human Services, specifically for Dairy Products procurement for Norristown State Hospital. The specification details comprehensive requirements for various dairy and beverage products including butter, margarine, vegetable oil spread, cottage cheese, cream cheese, sour cream, yogurt, fruit drinks, lemonade, and iced tea. The document provides extensive specifications for each product category, including acceptable brands, packaging requirements, delivery conditions, shelf life expectations, fat content parameters, and quality standards. Each product listing includes detailed requirements such as refrigeration standards, packaging specifications, acceptable brands, and required shelf life beyond delivery date.
The procurement document emphasizes strict quality control measures, including compliance with Pennsylvania milk sanitation standards, USDA grading requirements, and nutritional labeling regulations. Vendors must provide products that meet specific nutritional profiles, packaging standards, and refrigeration requirements. The facility reserves the right to conduct laboratory analysis of products and reject items that do not meet specified requirements. While specific quantities are not explicitly stated for each item, the document indicates that listed quantities are estimates and may be adjusted based on the facility's actual requirements. The document also specifies that the facility can cancel order quantities with 15 days' notice and will only pay for products actually accepted by the Department.
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COMMONWEALTH OF PENNSYLVANIA – DEPARTMENT OF HUMAN SERVICES
COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL
1/8
DATE
COMMODITY CLASS
DAIRY PRODUCTS
NAME OF FACILITY
NORRISTOWN STATE HOSPITAL
PROPOSAL NUMBER
ITEM
NUMBER
DESCRIPTION OF COMMODITY QTY. UNIT UNIT
PRICE
TOTAL
DAIRY PRODUCTS
1. INSPECTION: All specified Dairy Products and Drinks shall conform to Title 7, Pennsylvania Code, Chapter 59, Milk Sanitation and Standards. All dairy products requiring US Grade must be processed in a plant approved for USDA Grading Service. Shipping cartons shall bear the USDA inspection legend or plant number and packages shall bear the appropriate US Grade shield.
2. LABELING: Food labels shall comply with the Nutritional Labeling and Education Act of 1990 (NLEA), as administered by the Food and Drug Administration Office of Food Labeling, Center for Food Safety and Applied Nutrition. Products shall comply with the current standards of identity as defined by the most current revision of 21 Code of Federal Regulations, parts 100-169.
Ingredients must be specified to comply with NLEA regulations.
3. DELIVERY TIME LIMITATIONS: Chilled dairy products must be delivered with a remainder of shelf life as specified. Items from freezer storage must be delivered within 90 days from date of pack.
4. PRODUCT CONDITION AT TIME OF DELIVERY: To assure specified state of refrigeration, all deliveries shall be made on clean refrigerated or freezer trucks. Chilled items shall be delivered at no higher than 40º F (4.4C) and show no signs of mishandling. Frozen items shall be solidly frozen and show no evidence of defrosting, refreezing, freezer burn or dehydration of mishandling. Final acceptance of frozen items may be based on inspection of the thawed product, not to exceed 15 business days after delivery.
5. PACKAGING AND PACKING: Fiber board containers shall be of a size and shape normally used for the product and packed to full capacity without slack-filling or overfilling. Case closure to be accomplished by taping, strapping, or gluing. Staples shall not be used as a final case closure. All master containers shall not exceed 50 lbs., unless otherwise specified.
6. CONTENTS: The facility reserves the right to submit samples for laboratory analysis. If laboratory analysis verifies the ingredients do not meet the specified requirements, the cost of analysis will be charged to the vendor and product is subject to rejection by the facility. No further awards will be made to any firm with an unpaid laboratory fee.
7. ACCEPTABLE BRANDS: Any brand or product identified in a specification will be the only brand(s) accepted. Bidder must provide product/brand being bid for each item when submitting bid.
Products and brands not previously approved by the Dietary Department will not be
2/8
DATE
COMMODITY CLASS
DAIRY PRODUCTS
NAME OF FACILITY
NORRISTOWN STATE HOSPITAL
PROPOSAL NUMBER
ITEM
NUMBER
DESCRIPTION OF COMMODITY QTY. UNIT UNIT
PRICE
TOTAL
acceptable. Samples must be properly labeled and identified with name of bidder and applicable item name, corresponding specification number and name and ingredient statement.
Failure to comply with the requested information may be cause for rejection of request for evaluation.
8. DELIVERY DATES: Delivery must be made on dates during the hours as specified in contract.
Noncompliance will be cause for rejection unless prior approval for change is granted by the director of dietary services.
9. QUANTITIES: Quantities listed are estimates only and may be increased or decreased in accordance with the actual requirements of the facility. The facility may cancel any quantity of an order by providing notice at least 15 days prior to a scheduled delivery date, and will only pay the vendor for products actually accepted by the Department.
10. AMOUNTS AND PAYMENT OF COMMODITIES: Vendor shall indicate at the time of delivery any discrepancies between actual net weight or count and the contracted amount and record the discrepancy on the delivery slips. Vendor agrees that the Commonwealth will accept and pay only for actual net weight or count determined at the time of delivery.
3/8
DATE
COMMODITY CLASS
DAIRY PRODUCTS
NAME OF FACILITY
NORRISTOWN STATE HOSPITAL
PROPOSAL NUMBER
ITEM
NUMBER
DESCRIPTION OF COMMODITY QTY. UNIT UNIT
PRICE
TOTAL
BUTTER – CHILLED OR FROZEN. SHALL BE MADE EXCLUSIVELY FROM MILK OR CREAM,
OR WITH BOTH, WITH OR WITHOUT ADDITIONAL COLORING MATTER, AND CONTAINING
NOT LESS THAN 80% BY WEIGHT OF MILK FAT, ALL TOLERANCES HAVING BEEN
ALLOWED FOR. THE FINISHED PRODUCT SHALL BE FREE FROM ALL IMPURITIES
AND HAVE A MOISTURE CONTENT AT TIME OF PACKING NOT TO EXCEED 16%. U.S.
GRADE A OR AA SHALL CONFORM TO THE REQUIREMENTS OF THE UNITED STATES STANDARDS
FOR GRADES OF BUTTER.
1. BUTTER – 1 LB. SOLID PRINTS. Chilled or frozen. Individually wrapped without individual cartons. 20 to 40 lb. per commercial container. (Buyer to specify with or without salt and state of refrigeration.) Shall have a shelf life of at least 90 days beyond date of delivery.
UOM: US Pound
Acceptable Brands Code#
2. BUTTER – INDIVIDUAL PATTIES. Chilled or frozen. Ready-to-serve (readies).90 ready -to-serve patties per lb. Shall be placed individually on commercially acceptable waxed wrapped or commercial coated carton. (Buyer to specify with or without salt and state of refrigeration.)
Shall have a shelf life of at least 60 days beyond date of delivery.
UOM: US Pound
Acceptable Brands Code#
3. BUTTER – CUPS, WHIPPED. Chilled. Individual ready-to-serve, 5 gm. Serving size (90/lb.).
720/cs. Shall be placed in commercially acceptable individual plastic cups with sealed, easy-open tops. Packed in 8-16 lb. cartons. Shall have a shelf life of at least 90 days beyond date of delivery.
UOM: US Pound
Acceptable Brands Code#
4/8
DATE
COMMODITY CLASS
DAIRY PRODUCTS
NAME OF FACILITY
NORRISTOWN STATE HOSPITAL
PROPOSAL NUMBER
ITEM
NUMBER
DESCRIPTION OF COMMODITY QTY. UNIT UNIT
PRICE
TOTAL
4. MARGARINE – 1 LB. PRINTS. Chilled or frozen. Individually wrapped, without individual cartons.
20 to 40 lbs. per commercial container. (Buyer to specify salted or unsalted and state of refrigeration.) Shall have a shelf life of at least 90 days beyond date of delivery.
UOM: US Pound
Acceptable Brand Code#
5. MARGARINE – INDIVIDUAL PATTIES. Chilled or frozen. Ready-to-serve. 90 patties per lb. Shall be placed individually on commercially coated paperboard chips and individually covered with parchment or waxed paper. Packed in 12 lb. units. Buyer to specify salt or unsalted and state of refrigeration. Shall have a shelf life of at least 90 days beyond date of delivery.
UOM: US Pound
Acceptable Brands Code#
6. VEGETABLE OIL SPREAD – At least 40% vegetable Oil spread. Chilled. Individual ready-to-serve, 5 gm. serving size. Shall be placed individually on commercially acceptable individual plastic cups with sealed, easy open tops. Packed 600-900 cups per carton, 5.5 - 6.6 lb. net weight per case. Shall have a shelf life of at least 90 days beyond date of delivery.
UOM: US Pound
Acceptable Brands Code#
Promise (600ct.)
Gold-N-Soft Shedd’s Country Crock (900ct.)
Land-O-Lakes Light Spread Sommers Maid Smart Balance (600ct.)
5/8
DATE
COMMODITY CLASS
DAIRY PRODUCTS
NAME OF FACILITY
NORRISTOWN STATE HOSPITAL
PROPOSAL NUMBER
ITEM
NUMBER
DESCRIPTION OF COMMODITY QTY. UNIT UNIT
PRICE
TOTAL
7. VEGETABLE OIL SPREAD - 1 lb. Prints. Chilled or Frozen. 0 g. Trans Fat. At least 40% vegetable.
Oil spread. Ready-to-serve, 30/1 lb. per case. Shall have a shelf life of at least 240 days from manufacture date. Shall have a shelf life of at least 90 days beyond date of delivery.
UOM: US Pound
Acceptable Brands Code#
Smart Balance Gold-N-Sweet
8. COTTAGE CHEESE - LOW-FAT, SMALL CURD – Grade A, pasteurized. Containing between 0.5% and 2% milk fat and not more than 82.5% moisture. Shall have a shelf life of at least 21 days beyond date of delivery. Packaged in 3-5 Lb. containers. (Buyer to specify fat content and container size.)
UOM: US Pound
Acceptable Brands Code#
Daisy (3lb.)
Upstate Farms (5lb.)
9. CREAM CHEESE - Not less than 33% milk fat and not more than 55% milk fat. Shall have a shelf life of at least 28 days from date of delivery. Packaged in 3 lb. containers, 10 per case.
UOM: Case
Acceptable Brands Code#
10. CREAM CHEESE, SOFT - Individually packaged in ¾ or 1 oz. portions (no foil lids), 100 per case.
Shall have a shelf life of at least 28 days from date of delivery.
UOM: Case
Kraft Philly Lite
6/8
DATE
COMMODITY CLASS
DAIRY PRODUCTS
NAME OF FACILITY
NORRISTOWN STATE HOSPITAL
PROPOSAL NUMBER
ITEM
NUMBER
DESCRIPTION OF COMMODITY QTY. UNIT UNIT
PRICE
TOTAL
11. SOUR CREAM - Grade A, pasteurized. Not less than 18% milk fat and no less than 0.5% titratable acidity calculated as lactic acid. Shall have a shelf life of at least 21 days from date of delivery.
Packaged in 5 or 10 lb. containers or 1 oz. portion cups, 96-100 per case. (Buyer to specify packaging.)
UOM: US Pound/Case
Acceptable Brands Code# Land-O-Lakes Penn Maid Schneider Valley Farms (5# cont.)
Lakeview Farms (1 oz cont.)
Crowley
12. SOUR CREAM, LIGHT - Grade A, pasteurized. Not more than 6% milk fat. Shall have a shelf life of at least 21 days from date of delivery. Packaged in 5 lb. containers. (Buyer to specify container size.)
UOM: US Pound
Acceptable Brands Code# Land-O-Lakes Penn Maid Daisy Upstate Farms
13. SOUR CREAM, NO FAT - Grade A, pasteurized. Fat content 0%, reduced calories and cholesterol.
Shall have a shelf life of at least 21 days from date of delivery. Packaged in 5 lb. containers or 1
oz. portion cups, 96 per case. (Buyer to specify packaging.)
UOM: US Pound/Case
Acceptable Brands Code#
14. YOGURT, PLAIN, LOW-FAT – Creamy textured, made from Grade A pasteurized low-fat milk solids and gelatin. Fat content of 5 gm. to 2.0 gm. per 8 oz. serving. Shall have a shelf life of at
7/8
DATE
COMMODITY CLASS
DAIRY PRODUCTS
NAME OF FACILITY
NORRISTOWN STATE HOSPITAL
PROPOSAL NUMBER
ITEM
NUMBER
DESCRIPTION OF COMMODITY QTY. UNIT UNIT
PRICE
TOTAL
least 21 days from date of delivery. Packaged in 2 or 5 plastic tubs. (Buyer to specify fat content and sweetened or unsweetened.)
UOM: Dozen/Case
Acceptable Brands Code#
15. FRUITED YOGURT, LOW-FAT – All natural with active yogurt cultures. Made from cultured pasteurized skim milk, sugar, nonfat dry milk solids, modified food starch, fruits, and other natural flavors. Swiss style (pre-mixed). Shall have a shelf life of at least 21 days from date of delivery. Packaged in 6 or 8 oz. plastic cups with removable lids, 12 single- flavored cups per case or 5 lb. bulk containers. (Buyer to specify packaging and flavors.)
UOM: Dozen/Case
Acceptable Brands Code#
16. FRUITED YOGURT, NON-FAT, LOW CALORIED – All natural with active yogurt cultures. Made from cultured, pasteurized skim milk at less than 1 gm. fat and less than 5 mg. cholesterol, fruits, non-fat dry milk solids and modified food starch. Sweetened with fructose, NutraSweet, or similar sugar substitute. No more than 100 calories per 8 oz. serving. Swiss style (pre-mixed).
Shall have a shelf life of at least 21 days from date of delivery. Packaged in 8 oz. plastic cups with removable lids, 12 single-flavored cups per case. Flavors: Strawberry, Peach, Blueberry, Raspberry, Cherry, Vanilla.
UOM: Dozen/Cases
Acceptable Brands Code#
17. FRUITED YOGURT, ASSORTED FLAVORS, FAT FREE - Fruit flavored, smooth. Packed 48/4oz. per.
case. FLAVORS: Strawberry, Peach, Blueberry, Raspberry, Cherry, and Vanilla. Shall have a shelf life of at least 21 days from date of delivery.
UOM: Case
8/8
DATE
COMMODITY CLASS
DAIRY PRODUCTS
NAME OF FACILITY
NORRISTOWN STATE HOSPITAL
PROPOSAL NUMBER
ITEM
NUMBER
DESCRIPTION OF COMMODITY QTY. UNIT UNIT
PRICE
TOTAL
18. FRUIT DRINK - Contains mixed fruit juice, containing not less than 5% juice and no more pulp than normally obtained from the amount of juice employed. Label must state % of juice content and sell by date. Product shall have a shelf life of at least 21 days beyond date of delivery.
Container size – 10 oz. containers or disposable ½ gal. containers. Flavors: orange, grape, punch, lemon. (Buyer to specify container size and flavor.)
UOM: Case Acceptable Brands Code# Clover
19. LEMONADE - Contains lemon juice, with or Without Terpenes oil of lemon. Contains no less than 5% lemon juice and no more pulp than normally obtained from the amount of juice employed.
Label must state % of juice content and sell by date. Product shall have a shelf life of at least 21 days beyond date of delivery. Container size disposable 8 oz. container or disposable ½ gal containers. (Buyer to specify container size.)
UOM: Case Acceptable Brands Code# Swiss Premium Turkey Hill
20. ICED TEA - Type: Diet – diet-artificially sweetened with a non-nutritive sweetener such as NutraSweet. Label must state sell by date. Product shall have a shelf life of at least 21 days beyond date of delivery. Style: With or without lemon. Container size – disposable 8 oz or ½ gal containers. (Buyer to specify type, style and container size.) UOM: Case Acceptable Brands Code# Swiss Premium Turkey Hill Clover
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