50 vinyl mattress covers

The State of West Virginia, through the Lakin Correctional Facility located in Preston County, issued Automated Request for Quotation (ARFQ) LCF2000000006 on February 14, 2020, seeking 50 vinyl mattress covers as a one-time purchase. This agency purchase order procurement requires vendors to submit sealed bids electronically through wvOASIS or in physical form to the Lakin Correctional Facility at 11264 Ohio River Road, West Columbia, West Virginia 25287. Bidders must provide both unit pricing and total pricing for the 50 vinyl mattress covers, which are identified by commodity code 52121504 and must meet detailed technical specifications outlined in the accompanying specifications document. The vinyl mattress covers must comply with strict requirements regarding material composition, vinyl gauge, seam construction, reinforcement at stress points, flame retardancy, and durability testing standards established for correctional facility use. Products must be invoiced and shipped directly to the Lakin Correctional Facility address provided. The bid closing date and time was February 20, 2020, at 4:00 p.m., with all inquiries regarding the solicitation directed to Stacy A. Duncan, the designated buyer, at (304) 674-2440 or stacy.a.duncan@wv.gov. Vendors must acknowledge receipt of all addenda, comply with all mandatory requirements, and accept payment exclusively by electronic funds transfer or P-Card with no additional fees permitted beyond those expressly provided in the solicitation.

The solicitation documentation does not specify any set-aside designations, disadvantaged enterprise restrictions, or preferences for particular types of organizations; however, prior to contract award, the apparent successful vendor must be registered with the West Virginia Purchasing Division, maintain Commercial General Liability Insurance coverage, provide proof of workers' compensation insurance, and comply with all applicable federal, state, and local laws. Vendors must also sign a Purchasing Affidavit affirming they owe no monetary debts to the State or any political subdivision. The State of West Virginia is exempt from all applicable sales, use, and personal property taxes, which the vendor is responsible for paying. Pricing is firm for the contract term unless otherwise specified, and vendors must extend any publicly advertised sale prices to the State at the lower of the contract price or public sale price. No incumbent vendor information or existing contract details were specified in the available solicitation documents. The specific award value and budget range for this 50-unit procurement were not disclosed in the provided documentation, requiring potential bidders to reference the pricing page document to determine cost parameters and submission requirements.