50-2526048 Fitness Equipment and Related Accessories IT Sourcing Event

The North Carolina Community College System (NCCCS) is requesting bids on a comprehensive Agency Specific Term Contract for fitness equipment and related accessories to serve fifty-eight community colleges across North Carolina, with sealed offers due October 14, 2026 at 2:00 p.m. Eastern Time via Ariba Sourcing Module. The State will not establish set-asides for small businesses or disadvantaged vendors.

Vendors may bid on one or all eight equipment categories: Cardio, Strength Machines, Free Weights & Racks, Functional Training, Group Fitness & Studio, Rehabilitation & Medical Fitness, Fitness Technology & Connected, and Accessories & Support. All products must be new, unused, and in current production. Vendors must be authorized resellers or distributors and provide manufacturer's authorization statements with their bids. Equipment will support campus fitness, wellness, and training spaces for students, faculty, staff, and authorized users, with data storage available on-premises, via SaaS, or both.

Pricing shall be based on percentage discount off Manufacturer's Standard Retail Price (MSRP) or current published price listings. Vendors must submit current manufacturer's price schedules and catalogs. The contract includes tiered volume discounts at spend thresholds of $50,000–$100,000, $100,001–$200,000, and $200,001 and above, with optional additional discounts or rebates. Delivery is FOB Destination to any North Carolina location within thirty consecutive calendar days after purchase order receipt, with installation required before completion. Vendors must provide manufacturer's standard warranty coverage; maintenance services are available annually at 5% maximum escalation beyond the initial warranty period.

The initial contract term is three years from the effective date, with four optional one-year renewal periods at the State's discretion. Award will be made using Best Value Analysis and Lowest Price Technically Acceptable Source Selection, with intent to award to multiple manufacturers per category. No mandatory site visit or pre-offer conference is required. Participating colleges will pay from individual appropriations as orders are placed; a 1.75% transaction fee applies to goods purchases. Vendors must comply with E-Verify and register with the NC eProcurement System within two days of award notification.