5-Year Fire Sprinkler Inspections, Testing, Certification

The City of Santa Cruz is seeking a qualified contractor to perform comprehensive 5-Year Fire Sprinkler Inspections, Testing, and Certification services for 44 municipal buildings across Santa Cruz County and San Francisco City jurisdictions. The procurement, designated as IFB No. FN-0237, requires a contractor with a C16 Fire Protection License and at least five years of experience in commercial/industrial fire sprinkler inspections for municipalities. Services include detailed inspections of fire sprinkler systems at various facilities such as City Hall, Fire Stations, Libraries, and Wharf facilities, with all inspections mandated to be completed prior to December 31, 2025, in strict accordance with California State Fire Marshal (CSFM) and NFPA standards. The comprehensive inspection process involves examining gauge accuracy, control valve operations, alarm device checks, hydraulic calculation plate verification, visual pipe and sprinkler head inspections, and multiple testing procedures for system components. Bidders must submit electronic proposals by September 18, 2025, at 2:30 pm through the city's procurement portal, with evaluation criteria including licensing, technical expertise, compliance with building and fire codes, and ability to provide emergency response services within a 2-hour window.

The contract opportunity includes local business preference provisions, potentially offering additional percentage preferences for local and locally owned businesses. Bidders must demonstrate the ability to provide all necessary labor, materials, hardware, equipment, supervision, and permits to complete the specified work under the direction of the Facilities Manager. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the contract requires compliance with equal employment opportunity policies. The Professional Services Agreement template indicates that the total contract fee must not exceed the budgeted amount without a written amendment and is contingent upon funding availability. Though specific award values are not directly stated, the comprehensive nature of the project covering 44 locations suggests a substantial contract scope. The contract is initially anticipated for one year with potential renewal options, and bidders must provide references and various compliance certifications. Contractors will be responsible for detailed reporting, including documentation of inspection findings, system conditions, and any recommended repairs or maintenance.