491/24143. TYC; Shawono Center - Roof Replacement

The Michigan Department of Technology, Management & Budget (DTMB), State Facilities Administration, Design and Construction Division, is issuing a Request for Proposals (RFP) on behalf of the Department of Health and Human Services for professional architectural and engineering services for the Shawono Center Roof Replacement project located at 10 S. Howes Lake Road, Grayling, Michigan. The procurement seeks qualified firms to provide comprehensive design and construction administration services across four project phases: Phase 400 (Preliminary Design), Phase 500 (Final Design), Phase 600 (Construction Administration—Office Services), and Phase 700 (Construction Administration—Field Services). The project scope encompasses the replacement of existing metal roofing, underlayment, flashing, and associated accessories at the facility, with construction anticipated to occur between Fall 2024 and Spring 2025. Proposing firms must be licensed to practice in Michigan and demonstrate relevant experience with similar projects completed within the past five years. Deliverables include detailed design documentation, CAD files, specifications, construction administration services including submittal management and field inspections, and as-built documents. All work must comply with Michigan construction codes, energy codes, accessibility requirements, soil erosion and sedimentation control regulations, LEED sustainable design standards where applicable, and relevant federal standards administered by the EPA, OSHA, DOT, and state agencies. The evaluation will be conducted by an Ad Hoc Advisory Committee based on a weighted scoring model consisting of the Technical Proposal (Part I, 80%) and Cost Proposal (Part II, 20%). Key deadlines include a mandatory pre-proposal walk-through and meeting on Wednesday, July 10, 2024, at 1:30 p.m. Eastern Time; written questions must be submitted by Tuesday, July 16, 2024, at 2:00 p.m. Eastern Time; and proposals are due Thursday, July 25, 2024, at 2:00 p.m. Eastern Time through the State of Michigan Procurement System (SIGMA VSS). Award recommendations are expected within thirty days of the proposal due date.

Responding firms must submit a Certification of Michigan Based Business and Responsibility Certification forms and be prepared to comply with contract requirements including comprehensive insurance coverage (commercial general liability of $1,000,000 minimum per occurrence and professional liability of $1,000,000 per occurrence/$2,000,000 aggregate). Compensation is structured as a not-to-exceed fee based on billable hourly rates for professional staff and reimbursable expenses, with billing rates calculated using DTMB-established overhead guidelines and methodology. Sub-consultant fees may include a markup not to exceed 5%, and reimbursable expenses (such as travel beyond 100 miles one-way, printing, and testing) may include a markup not to exceed 5% for services not performed in-house; however, fringe benefits, insurance, overhead, and profit must be incorporated into the calculated billing rates. The contract prohibits winning proposers from bidding on the associated construction work or employing firms anticipated to serve as construction bidders without written DTMB authorization. No incumbent vendors or current contractors are referenced in the procurement documents. The specific award value or budget range has not been disclosed in the available documentation; however, the project file number is 491/24143.TYC with assigned NIGP codes 90607 and 90638.