491/23073. TYC; Shawono Ctr - Upgrade Youth Bathrooms/Showers

The Michigan Department of Technology, Management & Budget (DTMB), State Facilities Administration, Design and Construction Division, is issuing a Request for Proposals (RFP) for professional architectural and engineering services for the Shawono Center Upgrade Youth Bathrooms/Showers project located in Grayling, Michigan, within Crawford County. The procurement seeks qualified firms to provide three phases of services: Phase 500 (Final Design), Phase 600 (Construction Administration – Office Services), and Phase 700 (Construction Administration – Field Inspection Services). The project scope encompasses comprehensive youth bathroom and shower renovations including wall, floor, and ceiling finishes, along with mechanical, plumbing, and electrical work in compliance with the State Construction Code (1972 PA 230) and the Occupational Code (1980 PA 299). Successful contractors must be licensed to practice in Michigan, demonstrate experience in planning and executing similar projects, and provide comprehensive deliverables including detailed design documents, 50 and 90 percent completion reports, construction oversight, and final as-built documentation. Proposals will be evaluated using an 80/20 weighted scoring methodology, with the Technical Proposal accounting for 80 percent and the Cost Proposal accounting for 20 percent. Critical deadlines include a mandatory pre-proposal meeting and walk-through inspection scheduled for February 15, 2023, at 1:00 p.m. Eastern Time at Shawono Center, 10 North Howes Lake Road; written questions due by February 23, 2023, at 2:00 p.m. Eastern Time; and proposals due by March 2, 2023, at 2:00 p.m. Eastern Time via the State of Michigan Procurement website (SIGMA VSS), with contract award recommendation expected within 30 days of the proposal deadline.

The RFP requires all responding firms to submit Certification of a Michigan Based Business and Responsibility Certification forms to be considered for award, effectively restricting participation to Michigan-based businesses. Compensation is structured on a billable-rate fee basis with professional service contractors required to submit itemized hourly rates by position classification and staff member, along with anticipated hours by phase. Allowable reimbursable expenses include printing and reproduction of project deliverables, soil borings, site surveys, laboratory testing, and travel expenses for project sites exceeding 100 miles one-way from the firm's office, reimbursed at State of Michigan Vehicle and Travel Services rates with a maximum 5 percent markup for handling expenses; all other costs including fringe benefits, insurance, and overhead must be incorporated into the billing rates. The selected contractor must maintain professional liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 annual aggregate, along with commercial general liability and workers' compensation coverage. No specific award value or budget range is disclosed in the solicitation materials, as the total cost for all phases will be determined by the submitted proposals and the evaluation process. The desired start of construction is Summer/Fall 2023, and the contracted professional must retain all project records for three years following final payment.