472/25355. CTS; Saginaw CF- Bar Screen Improvements

The State of Michigan Department of Technology, Management and Budget, State Facilities Administration, Design and Construction Division, is soliciting proposals for professional architectural and engineering design services for the Saginaw Correctional Facility Bar Screen Improvements project located in Freeland, Michigan. This Request for Proposals (RFP) seeks a licensed Michigan-based professional services firm to provide comprehensive design consulting across four service phases: Schematic Design (Phase 300), Final Design (Phase 500), Construction Administration-Office Services (Phase 600), and Construction Administration-Field Services (Phase 700). The project encompasses the replacement and improvement of the bar screen system at the facility, which houses up to 1,500 inmates across multiple security levels, with additional scope including ventilation system upgrades, powered overhead door operators, heating system improvements, and lighting enhancements as determined necessary during the design process. Required deliverables include schematic and final design documents, construction specifications, all necessary plan review applications and permits in coordination with Tittabawassee Township Public Works, a preliminary opinion of probable project costs, and construction administration services with a minimum of three in-person site visits plus virtual meetings occurring at least twice monthly. The primary professional must be licensed to practice in Michigan and assume full responsibility for all work, including subcontractor coordination. Proposals will be evaluated on an 80 percent technical merit and 20 percent cost basis by an Ad Hoc Advisory Committee. Key deadlines include a mandatory pre-proposal meeting and site visit on August 7, 2025, at 9:00 a.m., written questions due by August 13, 2025, at 2:00 p.m. Eastern Time, and proposals due on August 21, 2025, at 2:00 p.m. Eastern Time through the State of Michigan Procurement System (SIGMA VSS), with contract award recommendation expected within thirty days of the proposal due date.

Respondents must submit a Certification of Michigan Based Business as part of their proposal, establishing a set-aside designation for Michigan-based firms. All individuals attending the mandatory pre-proposal meeting must complete a Law Enforcement Information Network (LEIN) criminal background clearance, with LEIN requests due five business days prior to the meeting. Compensation will be awarded on a not-to-exceed fee basis using billable hourly rates for professional services that must include all indirect costs such as fringe benefits, insurance, travel, telephone services, overhead, and profit. The state will reimburse actual costs for printing and reproduction of project deliverables, soil borings, site surveys, laboratory testing, and travel expenses for distances exceeding 100 miles one-way at state mileage rates, with Phase 500 including a $2,500 reimbursable allowance for plan review and permitting costs. The contract requires the professional firm to maintain comprehensive insurance coverage including commercial general liability ($1,000,000 each occurrence, $2,000,000 aggregate), professional liability ($1,000,000 each occurrence, $2,000,000 aggregate), and workers' compensation in accordance with applicable state laws. No specific award value or budget range is disclosed in the procurement documents; the contract will be structured as a not-to-exceed professional services agreement with compensation determined through the proposal evaluation process. The desired project schedule includes design completion in Fall 2025, bid phase activities from January through April 2026, and construction from April through November 2026.