Proj State 25355.pdf

DTMB-0427 (R 10/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division 3111 West St. Joseph Street

Lansing, Michigan 48909

FILE NUMBER

472.25355.CTS

PROPOSAL DUE DATE

August 21, 2025 at 2:00 p.m., EASTERN

CLIENT AGENCY

Department of Corrections

PROJECT NAME AND LOCATION

Saginaw Correctional Facility (SRF) – Bar Screen Improvements PROJECT ADDRESS (if applicable) 9625 Pierce Rd, Freeland, MI 48623

CLIENT AGENCY CONTACT

Wally Sleeper

TELEPHONE NUMBER

989-695-9880

DTMB - DCD PROJECT DIRECTOR

Chris Schanbeck

TELEPHONE NUMBER

989-770-0687

A MANDATORY PRE-PROPOSAL MEETING will be held at 9:00am on August 7, 2025. The meeting will start in the Saginaw Correctional Facility Administration Building and be followed by a site walk through.

LEIN CHECK is required for all contractor/vendor representatives to be onsite. Submit a Vendor/Contractor LEIN Request five business days prior to the meeting date, (See the attached Vendor/Contractor LEIN Request form). Send the LEIN Request form, filled out and signed, by email to Daniel T. Smith & Sharon Frost at email addresses: SmithD76@michigan.gov & FrostS1@michigan.gov.

The email “Subject” must include (Facility Name, Project Name, Date & Time of Meeting).

PROJECT DESCRIPTION/SERVICES REQUESTED

Saginaw Correctional Facility (SRF) – Bar Screen Improvements as specified in Appendix A below.

Please NOTE:

Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.

Firms are encouraged to combine their technical and cost proposals into one (1) attachment for proposal submission.

Please remember that attachments can be no larger than 25mb.

Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.

SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

Responses should not be emailed to the Project Director.

NIGP CODES

90680, 90682, 92531, 92567, 92587, 92596

DESIRED SCHEDULE OF WORK

Fall 2025 Design

January 2026 Out for Bid

April 2026 – November 2026 Construction

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via SIGMA VSS. ALL questions should be emailed to Chris Schanbeck at schanbeckc@michigan.gov no later than 2:00 p.m., Eastern on August 13, 2025.

REFERENCE STANDARDS: This project shall comply with all codes, standards, regulations, and workers safety regulations that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (LARA, DHHS, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form along with referenced documents and attachments is required to be a part of the professional service contract. (Authority: 1984 PA 431)

Appendix A

SCOPE OF WORK:

The Department of Corrections is requesting design consulting services for the Saginaw Correctional Facility, Bar Screen Improvements. Existing bar screen installation drawings are included for reference.

TECHNICAL

The existing bar screen is believed to be at the end of its lifespan and in need of replacement. The intent would be to replace it with a new system that meets or exceeds industry standards with highly durable materials and current controls. The facility sewage is screened by the system before being sent on to the Tittabawassee Township Public Works treatment facility. Saginaw Correctional is a level I, II and IV facility that houses up to 1,500 inmates. The following are recent facility water usage data for reference:

2,705,000 gal, October 2024 2,330,000 gal, November 2024 2,886,000 gal, December 2024 2,435,000 gal, January 2025 2,324,000 gal, February 2025 2,733,000 gal, March 2025 2,332,000 gal, April 2025

The following contract phases are to be used for the proposal preparation. Include effort from other phases not listed below under one of the following as deemed necessary to complete the work. The study phase was omitted as a formal report is not deemed necessary, however, existing evaluation is still expected to successfully complete the project. The main deliverables will be drawings and specifications along with standard cost estimates, progress reports, etc.

PHASE 300, SCHEMATIC DESIGN

PHASE 500, FINAL DESIGN

PHASE 600, CONSTRUCTION ADMINISTRATION – OFFICE SERVICES

PHASE 700, CONSTRUCTION ADMIN/FIELD

The new installation is expected to generally fit within the existing footprint unless a different concept is recommended. The existing installation shall be evaluated to determine the extent of the improvements deemed necessary. The extent of the scope shall generally be from the upstream valve chamber #3 to the bypass 12-inch wye connection and is expected to include replacement of the existing muffin monster. Some controls investigation and upgrades will also include connection to the facility network at the administration building. Include all specialty subcontracted services necessary to plan the improvements (surveying, scanning, sewer cleaning/inspection, etc.).

The following are some of the specific challenges anticipated with the proposed improvements:

1. The existing structure may restrict how the existing bar screen is removed and the new is installed.

2. Assessment of hazardous location classifications and need for air quality monitoring/alerts.

3. HVAC system assessment and upgrades deemed necessary.

4. Ability to bypass the bar screen and limiting the period(s) of bypass operations as much as practical.

5. Controls improvements to allow the system to be monitored/controlled through the facility network. It is understood that the system has some wireless connectivity including adjacent domestic water pump alerts but upgrading to a wired connection should be considered.

6. General recommended repair or maintenance upgrades to the building, lighting or other elements.

Avoid sole source specification of equipment or materials. Performance specifications are preferred but where necessary specify at least 3 acceptable suppliers with an ‘or equal’ clause. Where authorized a ‘basis-of-design’ product may be utilized but should have competitive alternate equivalent options that bidders may submit for pre-approval. For special, unavoidable conditions proprietary specifications or allowances are to be authorized in writing.

The desired schedule was estimated based without a detailed knowledge of lead times. Include recommended schedule adjustments in the proposal.

GENERAL REQUIREMENTS:

Interested firms shall provide a complete Professional Services Contractor (PSC) proposal. Consulting work is expected to include all normal consideration of various options available for each discipline with recommendations of advantages, cost comparisons, and comparative life cycle analysis, etc. for review by the project team. Include considerations to complete bid documents and/or construction in phases as deemed logical for staging, schedule or budgetary purposes.

Preparation and submission of all required plan review applications and application fees including but not necessarily limited to LARA, and SESC (DTMB) shall be included. Include coordination effort with Tittabawassee Township Public Works.

o Include in Phase 500 a $2,500 reimbursable line item for the plan review and permitting cost allowance.

Meetings are generally expected to be not less than twice a month for review of progress and satisfying the 50% and 90% design stages. While the majority of the meetings are anticipated to be virtual (Microsoft Teams) a minimum of 3 in person onsite meetings are expected for project kick-off, investigation and progress review. Include additional site visits deemed necessary for normally anticipate inspections during phases 600 and 700.

Refer to Request for Proposals from Professional Service Contractors for Not-to-Exceed Fee, Billable-Rate (DTMB-0430) for proposal requirements which references the DTMB Contract for Professional Services: Billing Rate – Not to Exceed. Proposals will be evaluated by an Ad Hoc Advisory Committee based on a combined scoring ratio of 80% of the Technical portion and 20% of the Cost portion.

1. Section II, Part I Technical – Preferrable for proposal information to be provided in the order of items 1 through 6 demonstrating your team’s understanding of the Project, proposed work plan with schedule and related experience in the successful planning and execution of similar projects. Excessive general marketing documentation is NOT desired. For the Budget Analysis item II-5, include a preliminary opinion of probable cost for the completed project.

2. Section II, Part II Cost – The Part II Cost proposal is evaluated based on the PSC’s effort proposed for the project and the total fee. The combination of all phases and reimbursables shall be the PSC’s maximum not-to-exceed cost for all services. See RFP Section III-2-A, B, C for sample tables. The Phase Summary format shown in Section III-2-D should include consultant fees and reimbursable expenses listed in the appropriate phase with a total at the bottom. Proposed phases for the Project are listed on the Project Statement.

Submit proposals electronically in Adobe PDF format to SIGMA VSS. Include complete proposal (Parts I and II) with signed forms requested.

1. Enter total cost of all phases as the ‘bid amount’.

2. If you experience issues or have questions regarding your electronic submission, you must first work through the SIGMA Help Center for assistance and if necessary, receive a ticket number. If problems with SIGMA persist notify Anne Watros and/or Don Klein, DCD contract specialists and include your SIGMA ticket number. Submissions emailed shall be received prior to the deadline and will need require DCD approval; handled on a case-by-case basis.