472/19537. JBB; Alger CF - Security Gate & Door Replacement

This Request for Proposals, issued by the Michigan Department of Technology, Management and Budget (DTMB) on behalf of the Department of Corrections, sought professional engineering and design services for the security gate and door replacement project at Alger Correctional Facility in Munising, Michigan. The project encompassed Phase 500 (Final Design), Phase 600 (Construction Administration – Office Services), and Phase 700 (Construction Administration – Field Services) for the replacement of five automatic sliding security gates and related components while maintaining facility operations throughout construction. Required deliverables included LARA plan review and permit applications, contract document development, cost estimates at 50%, 90%, and final completion stages, independent testing verification, detailed design schedules, biweekly progress summaries, and four full-size sealed hardcopy sets of final contract documents. The evaluation criteria utilized an 80/20 weighting structure, with 80 percent allocated to the Technical Proposal and 20 percent to the Cost Proposal. Key deadlines included a mandatory pre-proposal walk-through inspection on March 24, 2020, at 9:00 a.m., written questions due by March 30, 2020, at 11:00 a.m., and proposals due April 9, 2020, by 2:00 p.m. EST, submitted electronically through the State of Michigan Procurement System (SIGMA VSS) with three hard copies and one electronic PDF copy. Prospective bidders were required to be licensed to practice in Michigan, submit LEIN criminal clearance information at least five business days prior to the walk-through, obtain DOC facility orientation training and security clearance, and comply with all applicable federal and state codes administered by EPA, OSHA, DOT, DCH, DEQ, DNR, and MIOSHA.

Compensation was structured using billable hourly rates by staff classification with estimated hours for each project phase on a not-to-exceed basis per phase, with sub-consultant fees and reimbursable expense mark-ups capped at 5 percent; reimbursable expenses included printing, reproduction, U.S. Mail postage, soil borings, site surveys, laboratory testing, and travel expenses for distances exceeding 100 miles one-way from the firm's office at State of Michigan rates. Professional firms were required to maintain Commercial General Liability coverage of $1,000,000 per occurrence, Professional Liability coverage of $1,000,000 per occurrence/$2,000,000 annual aggregate, and Workers' Compensation insurance in accordance with applicable state law, with a maximum deductible of $50,000 for professional liability insurance. The RFP required signed Certifications of Michigan-Based Business and Responsibility Certifications prior to contract award, though no explicit set-asides for disadvantaged enterprises were specified in the procurement documents. An Ad Hoc Advisory Committee was expected to recommend a contract award within 30 days following the proposal due date; however, Addendum No. 2, issued June 18, 2020, canceled the project effective that date due to the Coronavirus Pandemic, eliminating the need for further procurement action. No specific budget range or award value was disclosed in the available documentation, and no incumbent contractors or existing technology integration requirements were identified.