Project Statement 19537.pdf

DMB-427 (R 6/11)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

Facilities and Business Services Administration

Third Floor, General Office Building P.O. Box 30026

Lansing, Michigan 48909

FILE NUMBER

472/19537.JBB

ACCOUNTING TEMPLATE PROPOSAL DUE DATE

Thursday, April 9, 2020, 2:00 pm EST

CLIENT AGENCY

Department of Corrections

PROJECT NAME AND LOCATION

Security Gate and Door Replacement; Alger Correctional Facility (LMF) PROJECT ADDRESS (if applicable) N6141 Industrial Park Dr. Munising, MI 49862

CLIENT AGENCY CONTACT

Richard White

TELEPHONE NUMBER

517-242-3599

DTMB - DCD PROJECT DIRECTOR

Jeff Barsch

TELEPHONE NUMBER

906-251-0727

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

Walk-Through is planned for Tuesday, March 24, 2020, 9:00 am at Alger Correctional Facility N6141 Industrial Park Dr, Munising, MI 49862

X MANDATORY (Check box if Mandatory)

NOTE: An individual is only permitted to represent one bidder at a mandatory walk-through.

LEIN CHECK Provide LEIN information (attached form, available electronically) for all personnel planning to attend the Walk-Through Inspection to Daniel Smith, Physical Plant Division (MDOC) via email at:

smithd76@michigan.gov, at least 5 business days prior to the Walk-Through Inspection. Use of the form will require personnel signature and scanning the form prior to emailing. The email must also contain: 1) the company name, 2) name of facility(s) to be visited, 3) specific dates of the visit to each facility, and 4) project name. Personnel who show up without prior LEIN clearance will not be admitted.

PROJECT DESCRIPTION/SERVICES REQUESTED

Provide a complete PSC Proposal (Technical and Cost) comprised of all required and necessary Professional Engineering Services for design and construction administration for Security Gate and Door Replacement; at the Alger Correctional Facility (LMF) Administration Building 100, in compliance with the State of Michigan, Department of Technology, Management and Budget (DTMB) Project Statement (DTMB 427), DTMB Billing Rate Professional Services Contract, DTMB 430 RFP Billable Rate Form(DTMB430), and DTMB State Facilities Administration, Design and Construction Division (DCD) policies and procedures for the development of Contract Bid Documents and Construction Administration. A proposal schedule for design must be included. The cost portion shall be submitted in DTMB410 format.

Professional Services shall include but are not limited to the following:

1. The PSC shall be responsible for gathering and verifying all base information required for proper design of the sliding gate replacements and upgrades.

2. Phase 500, 600 and 700 design and construction services. Include any required Phase 400 tasks necessary for complete Contract Document development in the Phase 500 Proposal technical summary.

3. The PSC shall include in their proposal if required LARA Plan Review Permit application and Construction

Code approval, and all permits and standards required to be met by this project. Include in the reimbursement category of the Phase 500 Proposal cost summary of your proposal the cash allowance(s) listed below.

4. Contract Document development that meets the approval of the MDOC and all related Code requirements.

5. Providing 50% 90% and Final (100%) estimates of construction costs for developed plans.

6. Development of a construction schedule that avoids negatively impacting facility operations.

7. Submittal of 50% and 90% Contract documents for Owner review, posting on SIGMA-VSS, Best Value Bid

Evaluation, PSC recommendation of Contract Award, and Contract Administration.

8. Submittal of 4 full-size, sealed hardcopy sets of Contract Documents, including addenda, to DTMB DCD contracts staff for Contract execution upon agenda approval.

472LMFMaintProj mailto:smithd76@michigan.gov

The PSC proposal shall include:

1. All required LARA plan review, permit application preparation, permitting fees, reimbursements and approvals.

2. Contract Documents utilizing the current State of Michigan, DTMB, State Facilities Administration, Design and

Construction Division, DC SPEC General Conditions and the Master Spec format.

3. Clear documentation of the number of meetings proposed during the design and construction administration phases and indicate whether the meetings are proposed to be on-site, face to face, by telephone, or in specific electronic format.

4. Include any required Phase 400 tasks necessary for complete Contract Document development in the Phase 500 Proposal technical summary.

5. All manpower and costs required for proper Phase 700 Inspection Services. Include all reimbursable costs for inspection services; including, travel, meals and lodging for the Phase 700 reimbursement line item and include an itemized list of these costs. Assume that project meetings are concurrent with project site inspections. PSC to propose # of Phase 700 site visits.

6. All field, material and other testing required for the proper design and construction of the improvements shall be identified and included in the PSC Technical proposal and the costs itemized in the PSC Cost proposal as reimbursements. Final system testing by an independent testing agency to verify the sequence of operation meets the Bureau of Fire Services requirements.

7. Provide a proposed PSC design schedule. The Owner desires to have the design completed as soon as possible.

8. Provide a biweekly progress summary email to the project team, briefly documenting the prior 2-week’s progress by the PSC and display the initial project schedule and current schedule status.

PROJECT DESCRIPTION:

The MDOC Alger Correctional Facility desires that bubble gates be replaced in the Alger Correctional Facility (LMF) due to the age of the existing gates and the need to upgrade to current agency standards for minimum gate requirements. Removal and Replacement of the automatic sliding security gates and related sidelight frames, five (5) total, including new controls. Upgrade of controls to surrounding doors is also included. All work is within the Administration building. Security gate replacement work shall include new hollow metal detention grade doors and frames, power operated sliding door hardware, security glazing, removal/replacement and refinishing of existing finishes, and new upgrades and modifications to the existing security gate controls and control stations, including new wiring and conduit. The existing gates are of different ages and constructions. Consideration should go beyond replacement-in-kind and include upgrades to present-day technologies and efficiencies including, for instance, upgrade of controls to PLC. Gates must be functional even during power outages. Building, accessibility and electric code compliant design, plan reviews, construction inspection and approvals shall be included.

Note that the bubble gate areas are essential security and access/egress corridors to daily facility operation, and operation of the entire facility will be sensitive to and affected by work in these areas. Consequently, the replacement of gates will be required to be done one-at-a-time and sequentially. Limitations on the duration of bubble gate area downtime during construction will be required and strict compliance maintained. Late shift work may be required, and certain dayshift work not permissible. Plans for emergency access beyond gated areas under construction will be required to be developed so that access beyond a gate under construction (e.g. armory) is achievable in a very short timeframe.

Work is at an operating correctional facility, and work will be located in areas considered to be within the secure perimeter. Work within secure perimeter requires escorts coordinated with LMF custody staff. Access in all locations is strictly controlled, monitored and may be subject to delays due to both test- and actual-mobilizations by correctional personnel that necessitates work shutdown. Vehicle access and use on correctional facility property is strictly controlled, requires escorts and must be coordinated in advance. Tool and equipment use requires regular and routine inventorying. Prior LEIN clearances, DOC facility orientation video training, and site sign-in/sign-out with URF are mandatory for all project personnel.

Additional Considerations:

1) Identify and itemize all reimbursable and travel expenses in the PSC Cost proposal.

2) PSC shall detail and include a $1000 reimbursable for LARA plan review.

3) PSC shall detail any additional permit applications/reviews if any are anticipated.

4) PSC shall detail any testing required for the proper design and construction of the improvements.

Additional Requirements:

1) Travel reimbursements and billing rates shall be in accordance with the DTMB’s current contract requirements.

2) Timely minutes from all meetings will be required as per the PSC Contract.

3) PSC to follow DTMB naming convention of DTMB file number / Project Name / Y Number and subject on all project documents.

4) PSC shall provide sufficient backup on all invoices for reimbursable expenses.

5) Attendance is required at: Design Kick off, 50% meeting, 90% meeting, Pre- Bid meeting, Pre - Construction

Meeting, Substantial Completion Meeting. Assume the Design Kick off meeting will include data gathering.

NIGP CODES

90607, 90678, 90977, 91051, 91075, 91427, 91447, 91479, 92533, 92584, 92588

DESIRED SCHEDULE OF WORK

Construction proposed for 2020. Facility will be operational and occupied for its intended purpose throughout construction. Limitations on the duration of bubble gate area downtime during construction will be required and strict compliance maintained. Professional is to provide a proposed schedule with their proposal that takes into consideration feedback obtained from the facility during the pre-proposal walk-through with respect to optimal and unacceptable times of access.

ACCEPTING RFP QUESTIONS UNTIL: 11:00 am March 30, 2020

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, DEQ, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431)

Attachment(s) Alger Site Layout Alger Building 100 Layout Alger Building 100 Drawings Photos