4589-20260828100242 mchm

Methodist Children's Homes of Mississippi, Inc. (MCH) is requesting proposals for comprehensive grant administration and compliance services for a four-grant Community Development Block Grant - Coronavirus (CDBG-CV) portfolio totaling $3,375,709.33, with proposals due September 28, 2026 at 2:00 p.m. Central Time. The question deadline is September 11, 2026 at 5:00 p.m. Central Time, with final responses issued by September 16.

Minimum qualifications require demonstrated experience administering HUD-funded programs, federal procurement standards, Davis-Bacon labor standards compliance, Section 3 compliance, and financial management and grant accounting; active SAM.gov registration with a Unique Entity Identifier; compliance with 2 CFR Part 200; adequate staffing capacity for concurrent projects; and maintenance of Commercial General Liability Insurance, Professional Liability/Errors and Omissions Insurance, and Workers' Compensation Insurance throughout the contract term.

The scope encompasses program management and implementation support, federal procurement support, Davis-Bacon and Related Acts labor standards compliance, Section 3 compliance, financial management and grant accounting support, and environmental review, reporting, monitoring, and closeout activities across four grants: Mental Health Clinic Revitalization Grant ($824,121.89), Therapeutic Residential Facilities Grant ($988,872.72), Healing Arts Program ($988,488.42), and Trauma-Informed Transitional Living Program ($574,226.30). The contract term begins upon execution and continues through completion, monitoring resolution, and closeout of all covered grants.

Proposers may submit pricing using a total fixed fee, fixed monthly fee subject to a not-to-exceed amount, hourly or cost-reimbursement structure, or another clearly defined structure compliant with federal and state requirements. Cost-plus-a-percentage-of-cost and percentage-of-construction-cost methods are prohibited. MCH allocates 5% of each grant for administration, though does not guarantee the full allowance will be available or paid.

Evaluation criteria are Relevant HUD/CDBG Experience (30 points), Technical Approach/Work Plan (20 points), Key Personnel (20 points), Compliance Expertise (20 points), and Cost (10 points). The procurement schedule includes administrative review September 28–29, evaluation committee review September 30–October 2, reference checks October 5–6, potential interviews October 7–8, notice of intent to award October 12, contract negotiations October 12–16, anticipated contract execution October 16, and notice to proceed October 19. Proposals must remain valid for 90 calendar days following submission.