45-RQ274655 - NC Sales and Use Coupon Books

The North Carolina Department of Revenue is requesting bids on printing and mailing services for Sales and Use Coupon Books under IFB 45-RQ274655, with sealed offers due October 21, 2026 at 2:00 PM Eastern Time via the Ariba Sourcing Tool and vendor questions due October 7, 2026 at 5:00 PM Eastern Time.

The scope covers production and delivery of approximately 152,950 annual coupon books plus 12,000 semi-monthly updated coupon books across eight sales and use tax return types (E-500, E-505, E-500F, E-500G, E-500H, E-500K, E-500L, and E-500T). Services include laser printing, OCR encoding, personalization, assembly, binding, and delivery to the United States Postal Service. Initial bulk coupon books are scheduled for delivery between July 27–31, 2027, with monthly updates due within ten days of data receipt. The awarded vendor must deliver materials to 501 N. Wilmington Street, Raleigh, NC 27604 and must provide at least three references demonstrating similar printing and delivery experience.

The contract term is three years, invoiced annually, with two optional one-year renewal periods at the State's sole discretion. No minimum or maximum quantities are guaranteed; the vendor invoices only for quantities ordered and accepted. Bid pricing must represent the total all-inclusive cost to the State, including shipping, handling, and administrative fees. Vendors must submit unit costs and extended costs for each line item across the initial three-year term and provide separate pricing tables for renewal years four and five, plus additional costs for legislative amendments and electronic filer materials that may or may not be purchased.

The State will evaluate offers using Best Value Analysis and the Lowest Price Technically Acceptable Source Selection Method under North Carolina General Statutes. All vendors must comply with E-Verify requirements, provide a Disclosure Statement regarding workers outside the United States, and register with the NC E-Procurement system within two business days of award notification. The State reserves the right to make partial, progressive, or multiple awards and to reject any or all offers.