45 day special permits

The South Carolina Department of Motor Vehicles (SCDMV) has issued an Invitation for Bid (IFB) for the manufacture and distribution of 45-Day Special Permits, specifically seeking a qualified contractor to produce SP45V (45-Day Special Permit Auto Tags) and SP45M (45-Day Special Permit Motorcycle Tags). The procurement covers an estimated 35,000 auto tags and 15,000 motorcycle tags annually over a five-year contract period. Deliverables must be manufactured using 10 Mil Teslin Thermal Stabilized Synthetic material with digital liquid pigment inks and include SCDMV-approved security features like holograms, watermarks, or microprint to prevent counterfeiting. The contractor must establish a secure printing facility within 160 miles of the SCDMV office and maintain comprehensive Business Continuity and Disaster Recovery Plans. Key submission deadlines include a non-mandatory pre-bid conference held on November 20, 2023, at 9:30 AM via Microsoft Teams, with written questions due by 5:00 PM that same day, and final offers to be submitted online at http://www.procurement.sc.gov by November 27, 2023, at 10:00 AM. Award notification is scheduled for December 15, 2023, with the contract commencing on December 22, 2023, and ending on December 21, 2028.

Regarding vendor qualifications, South Carolina residents and vendors offering SC or US end products may claim applicable preferences under Section 11-35-1524. All proposals must include signed Cover Pages, Page Two acknowledgments, and documentation of the contractor's qualifications, financial capability, and relevant experience with comparable contracts. The contractor must warrant all items for one year, with replacement of defective items at their expense within thirty days. Delivery must occur within thirty days of purchase order receipt to the designated FOB location at SCDMV Warehouse A in Blythewood, South Carolina. While specific set-aside designations are not explicitly mentioned, the solicitation emphasizes local vendor preferences. The contract will be awarded to the lowest responsible and responsive bidder, with unit pricing that encompasses all costs associated with production, packaging, labeling, handling, transportation, and insurance. Although a specific budget range is not provided, the annual volume of 50,000 permits suggests a substantial contract value over the five-year period.