433102-JS-case management software-see t-specs

The State of California issued a Request for Bids (RFB_IS_26200734) on March 18, 2026, for comprehensive case management software to support state operations. The procurement seeks a fully integrated case management system that accommodates multiple concurrent users, supports complex workflow processes, and enables advanced reporting and analytics functions. Prospective vendors must demonstrate technical capability to deliver software solutions meeting detailed specifications including system architecture standards, performance metrics, robust data security protocols with encryption and access controls, audit trail requirements, and compliance with state and federal regulations. The software must maintain data integrity across distributed environments and integrate with existing state infrastructure. Key deliverables include a fully functional case management platform with multiple user support, workflow automation capabilities, reporting functionality, and comprehensive data management features. Interested vendors must submit responses by the March 30, 2026 due date. The evaluation will consider cost-effectiveness, system capabilities, and vendors' ability to meet or exceed all technical specifications outlined in the solicitation documents, which include detailed requirements for security standards, integration specifications, and operational performance metrics.

The solicitation may include set-asides for small businesses and other designated categories as required by California procurement regulations, with Certified Business Enterprise (CBE) status considered in the evaluation process. Bidders are required to submit a CBE Form as part of their application package to establish and verify certified business enterprise status and compliance with California's small business and diversity certification standards. All vendors must complete mandatory declaration forms certifying their legal standing, absence of conflicts of interest, and compliance with applicable state and federal regulations. The specific contract term, renewal options, incumbent vendor information, and award value are contingent upon performance requirements and funding availability as detailed in the technical specifications and supporting financial documentation. Funding for this contract will be provided through state appropriations, with specific amounts and budget sources outlined in the accompanying financial documentation. All bidders must comply with California's established procurement standards and demonstrate full technical and operational capability to deliver and support the case management software solution throughout the contract term.