4012. 11, Maintenance Lumber and Related Materials

Montgomery County Public Schools (MCPS) is seeking bids for Invitation for Bid (IFB) #4012.11, a procurement for maintenance lumber and related materials to be delivered to various MCPS locations within Montgomery County, Maryland. The solicitation covers 39 specific items including pressure-treated Southern Yellow Pine lumber, timbers, plywood, caulking, adhesives, screens, insulation, and siding materials with precise specifications for material grades, treatments, and certifications. The contract period will run from April 11, 2025 through April 10, 2026, with potential extensions for up to three additional terms at existing prices and conditions. Bidders must submit pricing on a unit price basis, with only one price allowed per item, and deliveries must be completed within 15 days of purchase order receipt. The bid opening is scheduled for February 28, 2025 at 1:00 PM, with a 90-day bid validity period, and vendors must accept MasterCard or ACH payments. Evaluation will require vendors to provide three customer references, material safety data sheets for non-specified brands, and certification of no pending litigation or debarment.

The procurement includes provisions for Small, Local and Minority Business Enterprise (SLMBE) participation, encouraging diverse vendor engagement. Vendors must submit a W-9 form and are not required to provide bid security or performance bonds. The contract includes a multi-agency participation clause, allowing other Maryland jurisdictions to potentially utilize the contract terms. While no specific budget range is explicitly stated, the comprehensive list of 39 items suggests a potentially significant procurement value. Pricing adjustments are not permitted for the first 180 days, and thereafter must be accompanied by written documentation of manufacturer changes. MCPS reserves the right to make emergency purchases from alternative sources if the awarded vendor cannot meet specified delivery timeframes. Vendors must certify they have no debarment from doing business with the State of Maryland or federal government within the past five years, further emphasizing the procurement's commitment to vendor integrity and compliance.