40 Class 4 Wood Power Pole Purchase

The Northern Wasco County People's Utility District is seeking to procure 40 Class 4 Wood Power Poles through a competitive Request for Proposal (RFP) process located in Wasco County, Oregon. The procurement requires FOB delivery of wood poles to the District's yard in The Dalles, Oregon, with an expected purchase order execution date of January 31, 2024. Poles must meet ANSI 05.1 standards, be cut from Pacific Coast Douglas fir timber, and treated with approved preservatives like UltraPole NXT or Copper Naphthenate. Vendors must provide a comprehensive proposal including estimated delivery date, detailed cost proposal covering all delivery charges, and meet strict technical specifications outlined in Attachment B. The District will evaluate proposals based on timeline, material cost, potential references, and possible interviews, reserving the right to reject any or all bids. Proposals are due by January 24, 2024, with submission requirements including compliance with Oregon Bureau of Labor and Industries (BOLI) prevailing wage regulations.

No specific set-aside designations or restrictions for disadvantaged enterprises were identified in the procurement documents. The RFP does not mention incumbent vendors or existing infrastructure requirements for pole integration. Disqualification factors include evidence of collusion, attempts to improperly influence the evaluation team, existing unresolved lawsuits with the District, or demonstrated inability to complete contract responsibilities. The District maintains significant discretion in vendor selection, potentially choosing a vendor based on cost alone or through a combination of evaluation criteria. While specific budget ranges were not explicitly stated, the procurement is for 40 Class 4 Wood Power Poles with associated delivery costs. The contract allows the District to enter into negotiations with the most competitive and qualified bidder after initial proposal review, suggesting flexibility in the final contractual arrangement.