3M Sheriff's Vehicle Decals

The San Bernardino County Sheriff/Coroner/Public Administrator is soliciting competitive bids through an Invitation to Bid (ITB) for the supply of 3M vehicle decals on an as-needed basis for the Sheriff's Department Automotive Division. The procurement encompasses approximately 86 distinct decal designs (designated SBCSD-01 through SBCSD-86) manufactured exclusively from 3M materials, including white reflective vinyl, black vinyl, red reflective vinyl, and clear vinyl with gloss or matte lamination finishes. Decals range from small identification numbers measuring 0.5 inches to large vehicle panels exceeding 35 inches in width, with estimated annual quantities varying from 5 to 4,500 units depending on decal type and usage. All decals must be supplied as single-piece components with all colors reflective, with no installation, removal, or on-site work required; delivery must occur within 30 calendar days from order placement or within 30 calendar days of the County's design approval if design and setup time is required. Pricing must be quoted on a per-unit basis with freight charges priced separately, with all fees and charges included and no minimum order charges accepted. The ITB was released on December 30, 2025, with a deadline for submission of proposer questions on January 12, 2026, at 4:00 PM PST, answers tentatively scheduled for posting on January 20, 2026, and bid submissions due by January 30, 2026, at 4:00 PM PST. The awarded contract will have an initial term of three years with options to extend for two additional one-year periods, beginning in February 2026, with all bids submitted electronically through the San Bernardino County Electronic Procurement Network (ePro).

A local vendor preference of five percent (5%) will be applied to the cost evaluation for vendors whose principal place of business is located within San Bernardino County; if a local vendor's bid is within five percent of the lowest non-local bid, the local vendor will have the opportunity to match the lowest quoted price. No disadvantaged enterprise set-asides or specific restrictions on organizational types are identified in this solicitation. The estimated annual spending on decals is approximately $75,000, with an average order size of $25,000 and three to four orders placed annually, though these figures represent estimates only and do not guarantee purchases. The County's standard payment terms are Net 60 days after invoice and acceptance of the product, though proposers may request alternative terms in their submissions. Selected proposers must complete an IRS W-9 Form or provide a Social Security Number prior to contract award and must establish themselves as a vendor in the County system. All pricing must remain firm for the life of the awarded contract unless the manufacturer has discontinued or altered the product, in which case price changes require prior written County approval; no incumbent vendors or current contractors are identified in the available documentation.