34K LB Class Wheel Loader Purchase

The City of Tulsa Finance Department is soliciting bids on one new, current-year-model 34K LB Class Wheel Loader (Komatsu WA320-8 or acceptable equivalent) for the Water and Sewer Department under IFB, with bids due October 28, 2026 at 5:00 p.m. CST. Mandatory pre-bid conferences are scheduled for October 6 and October 15, 2026, both at 10:00 a.m. CT via Teams.

The wheel loader must feature a minimum 165 HP turbocharged diesel engine, hydrostatic transmission, 34,899 lbs. operating weight, and specified bucket, forks, and auxiliary equipment. A 60-month or 5,000-hour warranty is required. The seller must respond within 72 hours to warranty issues and provide a loaner vehicle at no cost if repairs exceed 48 hours downtime.

The contract term is one year from execution, with the City retaining an option to extend via up to four additional one-year renewal terms at its sole discretion. All deliveries are F.O.B. Tulsa, Oklahoma, with the seller responsible for unloading and transportation costs. Prices must remain firm during the first contract year; annual increases in renewal periods are limited to the change in the Consumer Price Index (BLS Table 1) or a fixed percentage specified in the bid. The City does not guarantee any specific quantity or number of purchases during the agreement term.

The seller must obtain general liability insurance ($1,000,000 per occurrence), automobile liability insurance ($1,000,000 combined single limit), and workers' compensation coverage in statutory limits, with proof required within 10 days of bid acceptance. The City intends to award to the lowest responsive and responsible bidder and reserves the right to make multiple or partial awards. Questions are due October 19, 2026. Bid opening occurs October 29, 2026 at 8:30 a.m. Addendum #1 revised the pre-bid conference schedule and extended the bid deadline from October 21 to October 28, 2026.