34-20260214102532 LSD

The Laurel School District in Mississippi is issuing a Request for Proposal for lawn care services and grounds maintenance covering eight school properties, including elementary schools, a middle school, a magnet school of the arts, a high school, and the central office. The contract period runs from July 1, 2026, through June 30, 2029, with potential for up to four additional three-year renewal terms contingent upon mutual agreement and District approval. The scope of work encompasses grass mowing, edging, trimming, debris removal, fence maintenance, ornamental bed upkeep, mulching twice annually, and tree pruning twice yearly, with the District anticipating between 18 and 26 service cycles during the contract period. Proposals will be evaluated on a weighted scoring matrix of 35 total points, with evaluation criteria distributed as follows: Price (10 points), Experience with comparable commercial properties (15 points), References (5 points), and Equipment sufficiency (5 points). Contractors must submit pricing on a per-cycle cost basis and will receive compensation no later than 45 days after the service month, contingent on satisfactory work completion. A mandatory pre-bid meeting and property tour will be held on March 2, 2026, at 9:00 AM at the District Central Office, representing the only opportunity for vendors to inspect properties and address questions. Completed proposals must be submitted by 2:00 PM Central Standard Time on March 9, 2026, either in person, by mail, or electronically to Eunice Coleman at the Business Office.

No set-aside designations or restrictions targeting specific business types or disadvantaged enterprises are mentioned in the procurement documents. The contractor must maintain Commercial General Liability insurance of $1,000,000 per occurrence with $2,000,000 aggregate, Commercial Auto Liability of $1,000,000, Workers' Compensation at statutory Mississippi limits with a waiver of subrogation, and a performance and payment bond of $450,000, with the District named as an additional insured. All contractor employees with direct student contact must undergo criminal background checks and fingerprinting through the District's Human Resources Department before commencing work, with no previously completed background checks accepted. The contractor assumes all responsibility for providing labor, materials, tools, and equipment at its own expense and must obtain all necessary licenses and permits. Contract funding is contingent upon appropriation by the Mississippi State Legislature or other budgeting authorities, and failure to appropriate sufficient funds will result in automatic termination without penalty to the District. No specific award value or budget range is disclosed in the RFP documentation.