300 SP Spring Mill Inn Grease Removal & DisposalBid Documents

The Indiana Department of Natural Resources is seeking a qualified vendor to provide grease removal and disposal services for the Spring Mill Inn located in Kosciusko County. The procurement involves monthly pumping of a 1,000-gallon grease tank on a specific schedule, with services to be performed every six weeks on a weekday between 2 pm and 5 pm. Key service requirements include using approximately 120 feet of hose to access the tank, thoroughly scraping interior tank walls to maximize grease removal, and disposing of materials through certified locations that meet all Indiana state regulations. The contractor must contact Spring Mill Inn at least 24 hours in advance to confirm each pumping date. Specific scheduled pumping dates for 2026 are provided, including January 5th, February 16th, March 30th, May 11th, June 22nd, August 3rd, September 14th, October 26th, and December 7th. The solicitation requires responses to be submitted by December 19, 2025, at 10:00 a.m. EDT, either via email to nrramsey@dnr.in.gov or by mail to Nicholas Ramsey at the Indiana Department of Natural Resources in Indianapolis.

The contract opportunity includes specific participation goals for minority-owned (8%), women-owned (11%), and veteran-owned (3%) businesses. Bidders are expected to submit unit pricing for monthly services multiplied by 12 months, with all prices to remain firm and inclusive of applicable charges. While bidder registration with the State of Indiana Procurement Division is not required to respond, successful bidders will need to register within five days of being recommended for award. The contract term runs from January 1, 2026, through December 31, 2026, with potential renewal options for up to four additional years through mutual consent. Bidders must comply with various state requirements, including drug-free workplace certification, employment eligibility verification, and nondiscrimination provisions. The solicitation emphasizes preference for U.S. manufactured products and Indiana-based businesses. While no specific budget range is explicitly stated, vendors will be expected to provide competitive pricing for the ongoing grease removal and disposal services.