300 SP Raccoon SRA Water TestingBid Documents

The Indiana Department of Natural Resources is requesting quotations for water testing services at Raccoon State Recreation Area under RFQ #0030088680, with responses due October 26, 2026 at 10:00 a.m. Eastern Daylight Time. Quotations must remain valid for thirty calendar days after the due date and include all applicable charges and shipping on an F.O.B. destination basis.

The scope comprises weekly E. coli testing of beach water from mid-May through Labor Day (up to 20 samples annually), quarterly coliform well water testing (4 samples annually), and one annual nitrite-nitrate well water test (1 sample), plus a reporting fee for 25 reporting instances per year. The vendor must supply all sample bottles and distribute results to Raccoon State Recreation Area, the Indiana State Department of Health, and Parke County Health Department within the same week as test completion. Pricing must be submitted per-service unit for each testing type and reporting fee across all four contract years on a firm basis with no post-award changes.

The contract term runs January 1, 2027 through December 31, 2030 (or four years from the State's last signature, whichever is later), with renewal possible by mutual consent but not exceeding four years total including renewals. Vendors may claim Indiana Business Preference, Indiana Small Business Preference, U.S. Manufactured Product Preference, and Indiana Veteran Owned Small Business (IVOSB) subcontractor commitments. Bidders must complete Bidder Registration within five business days of award notification or the award will be cancelled. Questions must be submitted to Jen Reeves at JReeves@dnr.gov no less than seven days before the bidding deadline. Completed bid packages must be emailed to JReeves@dnr.in.gov or faxed to 317-972-3275, attn: Jen Reeves. This RFQ is not eligible for electronic submission through the Supplier Portal.