300 SP Raccoon SRA Trash ServicesBid Documents

The Indiana Department of Natural Resources is seeking a contractor for trash removal services at Raccoon State Recreation Area through Request for Quotation (RFQ) #0030086661. The procurement requires comprehensive waste management services, specifically the provision and maintenance of dumpsters across multiple facility areas, including nine 8-yard dumpsters, one 2-yard dumpster, and two 30-cubic-yard rolloff dumpsters positioned in campgrounds, beach, office, and barn locations. Collection schedules vary seasonally, with service frequencies ranging from weekly to "will call" basis, and modified holiday schedules for Memorial Day, Labor Day, and other periods through June 2030. A mandatory walk-through inspection with property manager Mike Clingerman is required prior to bid submission. Responses must be received by February 16, 2026, at 10:00 AM EST via email to Jen Reeves or by fax, with all quoted prices remaining valid for thirty calendar days after the response due date. The initial contract term will commence July 1, 2026, or from the date of the last state signature, and will conclude June 30, 2027, with potential renewals not to exceed a total of four years.

The solicitation includes specific enterprise participation goals, requiring 8 percent minority business enterprise, 11 percent women business enterprise, and 3 percent Indiana veteran-owned small business enterprise participation. Bidders must complete several required forms, including Event Detail RFQ forms, Claiming Purchasing Preferences form, Indiana Economic Impact form, and MBE/WBE Subcontractor Commitment Form. Pricing must include all applicable charges and fees on a per-pickup basis, with landfill or incinerator disposal charges passed through as separate components and subject to potential rate adjustments with written verification. Contractors must identify the specific landfill facility, provide its address and telephone number, and comply with Indiana economic impact reporting requirements, employment eligibility verification through E-Verify, and drug-free workplace certification. While no specific budget range is explicitly stated, the contract requires manual signatures for responses exceeding $75,000 and includes provisions for the state to modify quantities and pickup frequencies as needed.