300 SP Prophetstown Wastewater Prevent MaintenanceBid Documents

The Indiana Department of Natural Resources is issuing a Request for Quotation (RFQ #0000086722) for a two-year preventative maintenance contract for the wastewater systems at Prophetstown State Park, located at 4112 St Road 225 E, West Lafayette, Indiana 47906. The procurement seeks qualified contractors to provide four pre-scheduled quarterly service visits annually beginning June 1, 2026, through May 31, 2028, with potential for renewal by mutual consent up to a total term of four years. The scope of work is limited exclusively to preventative maintenance and includes systematic inspection and servicing of wastewater equipment such as lift stations, grinder pumps, transfer pumps, dosing pumps, flow transmitters, air release valves, and electrical panels located throughout the park. Contractors must submit sealed bids by Monday, May 25, 2026, at 10:00 AM Eastern Daylight Time, with pricing provided on a per-service basis for quarterly visits, with separate line items for Year 1 and Year 2, inclusive of all labor, materials, equipment, travel, and overhead costs. All quoted prices must remain valid for thirty days following the response due date. The specifications require contractors to conduct an initial site inspection prior to scheduled services, provide written assessments with maintenance protocols, perform all work Monday through Friday between 8:00 AM and 5:00 PM local time, and submit complete service reports and invoices within seven business days of service completion. Payment is made in arrears following service completion, and contractors must be prepared to conduct site visits prior to bid submission to familiarize themselves with equipment and site conditions. Questions must be submitted to Nicholas Ramsey at nrramsey@dnr.in.gov at least seven days prior to the response due date, and completed bids must be submitted to the same email address or faxed to 317-972-3275.

This solicitation includes set-aside participation goals for Minority and Women Business Enterprises (8% Minority and 11% Women participation goals) and Indiana Veteran-Owned Small Business Enterprises (3% goal). Contractors must be registered with the Indiana Secretary of State, have no outstanding liabilities to Indiana, maintain commercial general liability insurance with minimum limits of $500,000 per person and $2,000,000 per occurrence, and possess automobile and workers' compensation insurance meeting statutory requirements. All work must comply with manufacturer specifications, industry standards, and applicable federal, state, and local building codes, with contractors bearing all costs for non-compliance. The solicitation incorporates standard State of Indiana terms and conditions, requiring compliance certifications for drug-free workplace, employment eligibility verification through E-Verify, non-collusion, and ethics obligations. The contract is subject to termination for convenience by the State with thirty days' notice, and contractors are obligated to maintain all equipment at no additional charge regardless of condition if they fail to notify the State in writing of any deferred maintenance or non-maintainable equipment prior to the bid due date. No specific budget ceiling is stated in the procurement documents; however, the contract is valued under $150,000 as indicated by the referenced State of Indiana public works construction template. The property manager contact for site coordination is Jason Getz at jgetz@dnr.in.gov or 765-567-4919.