300 SP Concession Opportunity Brookville LakeBid Documents

The Indiana Department of Natural Resources (IDNR) is soliciting bids for a concession contract at Brookville Lake's Mounds State Recreation Area, specifically for a Beach Snack Bar and Vending operation. The contract opportunity, identified as RFQ# 003000000086562, seeks a qualified vendor to operate a 300 SP concession facility providing prepared and prepackaged foods, beverages, branded merchandise, souvenirs, apparel, beach toys, supplies, and sunscreen. The concession will operate primarily during the summer season from Memorial Day Weekend through Labor Day, with minimum operating hours of Saturdays 12pm-6pm and Sundays 12pm-4pm. Potential vendors must submit a complete bid package by February 18, 2026, at 4:00 PM Eastern Daylight Time, with all submissions directed to Angela Settles via email at ASettles1@dnr.in.gov or by fax to 317-972-3275. The contract is expected to commence on May 1, 2026, and will run through April 30, 2030, with the possibility of renewal, contingent upon mutual agreement between the State and the selected concessionaire.

The procurement includes specific set-aside and diversity requirements, mandating 8% Minority Business Enterprise, 11% Women Business Enterprise, and 3% Indiana Veteran-Owned Small Business participation. Bidders must submit commitment forms and certification letters from diverse suppliers. The contract requires the selected vendor to register as a Retail Food Establishment with the Indiana Department of Health and comply with all state health code regulations. Financial terms include an 8% payment to the State based on gross concession income and 20% of vending machine income, payable monthly. Historical revenue data indicates potential annual earnings ranging from $9,705 to $32,250. The concessionaire will be responsible for providing all necessary equipment, supplies, merchandise, employees, and services, with the State offering some existing equipment on an as-is basis. Successful bidders must maintain comprehensive insurance coverage, including $700,000 per person/$5,000,000 per occurrence commercial general liability, and be prepared to operate and maintain the concession facility according to state standards.