300 FW Willow Slough FWA Trash ServicesBid Documents

The Indiana Department of Natural Resources is requesting quotations for trash removal services at Willow Slough Fish and Wildlife Area in Montgomery County, with bids due July 28, 2026 at 10:00 a.m. EDT. Diversity goals are 8% Minority Business Enterprises, 11% Women Business Enterprises, and 3% Indiana Veteran-Owned Small Business Enterprises.

The scope covers two 8-cubic-yard containers with weekly pickup April 1 through November 30 and every-other-week pickup December 1 through March 31. The contractor must identify the landfill or incinerator facility to be used and provide its address and phone number. Pricing is due as firm unit rates for summer months (April–November) and winter months (December–March) for each of four contract years, with two components: a fixed fee for service provision, container provision, removal, and hauling, plus a pass-through landfill or incinerator charge adjusted upon written verification of rate changes from the disposal facility. All applicable charges and fees must be included.

The contract commences November 1, 2026, or from the State's last signature (whichever is later), and extends through October 31, 2030, or four years after the State's last signature (whichever is later). The contract may be renewed by mutual consent, though the total term including renewals shall not exceed four years.

Bidders claiming Indiana Business Preferences or Small Business status must provide appropriate documentation. Required submissions include the Event Details packet with RFQ forms and signed cost pricing; the "Claiming Purchasing Preferences" form; the "Indiana Economic Impact" form (if claiming any preference); the "State of Indiana MBE/WBE Subcontractor Commit Form" (if subcontracting to registered Minority or Women-owned businesses); and a "Non-Collusion Certification and Signature" page. Bidders without prior Bidder Registration must complete registration at https://www.in.gov/idoa/2464.htm before contract award. Questions are due no later than 7 days before bid deadline. Pricing must remain valid for 30 days after the response deadline. Bids are submitted by email to Jen Reeves at JReeves@dnr.in.gov or fax to 317-972-3275.