300 FW Driftwood Lift Station Equipment PMBid Documents

The Indiana Department of Natural Resources (DNR), Division of Fish & Wildlife, is soliciting a two-year preventative maintenance contract for water and wastewater systems at the Driftwood State Fish Hatchery lift station. The procurement, identified by RFQ# 003000000086614, requires four pre-scheduled quarterly visits annually to maintain and service lift station equipment. Contractors must conduct initial site inspections, develop comprehensive maintenance protocols, and provide written maintenance schedules at least seven days prior to the first service visit. All work must be performed Monday through Friday between 8 a.m. and 5 p.m. local time, with emergency service capabilities outside normal business hours. Qualified vendors must submit completed bid packages via email to Angela Settles (ASettles1@dnr.in.gov) or by fax to 317-972-3275 by February 12, 2026, at 10:00 AM EST. The contract will commence on February 15, 2026, and terminate on February 14, 2028, with potential renewal options not exceeding four total years. Contractors are expected to maintain detailed service documentation, including work performed, equipment serviced, technician information, and materials used.

The solicitation includes mandatory participation preferences for Indiana-based businesses, with specific goals for minority-owned (8%), women-owned (11%), and veteran-owned small businesses (3%). Bidders must complete several compliance forms, including drug-free workplace certification, employment eligibility verification, and non-collusion certification. While no incumbent contractor is identified, vendors must provide unit pricing for quarterly maintenance visits in both Year One and Year Two, along with separate hourly rates for emergency services during and outside normal business hours. Pricing must include all applicable charges, fees, and shipping, and remain valid for thirty calendar days after the response due date. Contractors are required to maintain comprehensive insurance coverages, including commercial general liability ($700,000 per person/$5,000,000 per occurrence), automobile liability, errors and omissions ($1,000,000), and cyber liability coverage. The State of Indiana will make payments electronically in arrears upon receipt of services, with no taxes included in the pricing. Although a specific contract value is not explicitly stated, the two-year preventative maintenance contract suggests a moderate-scale procurement focused on critical infrastructure maintenance.