Addendum 003000000086614.pdf

This is an Addendum to Solicitation issued by the Indiana Department of Natural Resources (DNR), Division of Fish & Wildlife, for RFQ# 003000000086614 regarding preventative maintenance services for the Driftwood State Fish Hatchery lift station. The addendum, approved by Angela Settles on April 13, 2026, notifies bidders that the bid documents have been updated with a new construction template and requires all bidders to submit a new bid incorporating these revisions. The original solicitation calls for a two-year preventative maintenance contract for water and wastewater systems at the lift station, requiring four pre-scheduled quarterly visits annually. Work must be performed Monday through Friday between 8 a.m. and 5 p.m. local time, with emergency service capabilities available outside normal business hours. The original response deadline was February 12, 2026, at 10:00 AM EST, with contract commencement on February 15, 2026, and termination on February 14, 2028. The contract includes potential renewal options not exceeding four total years. Contractors must provide initial site inspections, develop comprehensive maintenance protocols, and submit written maintenance schedules at least seven days prior to the first service visit. Completed bid packages must be submitted via email to Angela Settles (ASettles1@dnr.in.gov) or faxed to 317-972-3275, with all quoted prices remaining valid for thirty calendar days after the response due date.

Pricing must include all applicable charges, fees, and shipping, with bidders required to provide unit pricing for quarterly maintenance visits in both Year One and Year Two, along with separate hourly rates for emergency services during and outside normal business hours. The State of Indiana will make payments electronically in arrears upon receipt of services, with no taxes included in pricing. Bidders must comply with mandatory participation preferences for Indiana-based businesses, including specific goals for minority-owned (8%), women-owned (11%), and veteran-owned small businesses (3%). Contractors are required to maintain comprehensive insurance coverages, including commercial general liability ($700,000 per person/$5,000,000 per occurrence), automobile liability, errors and omissions ($1,000,000), and cyber liability coverage. Required compliance documentation includes drug-free workplace certification, employment eligibility verification, and non-collusion certification. No incumbent contractor is identified for this procurement. All work must be documented with detailed service records including work performed, equipment serviced, technician information, and materials used.