300 FW Curtis Creek Fish Hatchery Trash ServicesBid Documents

The Indiana Department of Natural Resources, on behalf of Spencer County, is procuring weekly trash removal services for Curtis Creek Fish Hatchery in Howe, Indiana through Request for Quotation (RFQ) #0030087410. The procurement seeks bids for trash removal services utilizing one 2-yard container with weekly pick-ups, commencing June 1, 2026, and continuing through May 31, 2028, with a mutual renewal option not to exceed four years total contract duration. Bidders must submit pricing on a per-pick-up basis for 52 weekly pick-ups in Year 1 and Year 2, with unit prices remaining fixed throughout the contract term and consisting of two components: the contractor's fixed fee for container provision and waste removal, plus a pass-through component for landfill or incinerator charges that may be adjusted with written verification from the disposal facility. Contractors must specify the landfill to be used and provide its address and phone number. Completed bid packages must be submitted by email to Jen Reeves at JReeves@dnr.in.gov or by fax to 317-972-3275 by 10:00 AM EDT on Wednesday, May 13, 2026, with all quoted prices remaining valid for thirty calendar days following the response deadline. All questions from prospective bidders must be submitted no less than seven days before the bidding deadline. No bidders' conference or site visit is specified in the solicitation documents. Bidders must complete required forms including the Event Detail RFQ forms with cost per service, the Claiming Purchasing Preferences form, the Indiana Economic Impact form, the State of Indiana MBE/WBE Subcontractor Commitment Form if applicable, and the Non-Collusion Certification and Signature page.

The solicitation establishes diversity participation goals of 8% minority business enterprise (MBE) participation, 11% women business enterprise (WBE) participation, and 3% Indiana veteran-owned small business enterprise (IVOSB) participation, with required subcontractor commitment forms if bidders commit to meeting these goals. Bidders may claim Indiana purchasing preferences, including the Indiana Business Preference and Indiana Manufactured Preference, provided proper documentation is submitted. Bidders who have not previously completed the online Bidder Registration process through the Indiana Department of Administration website must do so prior to contract award, with five business days to complete registration from the date of notification if awarded. Responses under $75,000 may be submitted via email; responses of $75,000 or greater require manual signatures and cannot be submitted electronically. The specific contract award value or budget range is not disclosed in the available solicitation documents. This procurement is not eligible for electronic bidding through the Supplier Portal and requires direct submission to the identified contact, with all pricing to include applicable charges, fees, and shipping.