300 FW ADA Portable Toilets Glendale FWABid Documents

The State of Indiana Department of Natural Resources is conducting a Request for Quotation (RFQ #0030087628) for the rental and maintenance of ADA-compliant portable toilets at the Glendale Fish and Wildlife Area in Montgomery County, Marshall County jurisdiction. The procurement seeks bids for monthly rental and weekly cleaning and maintenance services for three (3) ADA portable toilets, with the vendor responsible for providing all cleaning supplies and necessary services. The contract period will commence on December 1, 2026, or from the date of the last State signature, whichever is later, and extend through November 30, 2027, with potential renewal for up to four (4) years total under mutual consent of both parties. Pricing must be submitted on a per-unit basis for each toilet and extended for twelve (12) months, with all prices being firm and inclusive of applicable charges, fees, and shipping. Responses must be received by Monday, June 8, 2026, at 10:00 AM Eastern Daylight Time via email to Jen Reeves at JReeves@dnr.in.gov or by fax to 317-972-3275. Prospective bidders must submit all technical questions to JReeves@dnr.in.gov no less than seven days before the bidding deadline. Quoted prices must remain valid for thirty (30) calendar days following the response due date, and no bidders' conference or mandatory site visit is specified.

This procurement includes set-asides for Minority and Women Business Enterprises (MWBE) with goals of 8% minority participation and 11% women participation, as well as a 3% goal for Indiana Veteran Owned Small Business Enterprises (IVOSB). Bidders are permitted to claim various Indiana purchasing preferences, including Indiana Business Preference, Indiana Manufactured Preference, and Small Business Preference, provided proper documentation is submitted with their bids. Required submission documents include the Event Detail RFQ forms with cost per service information, the Claiming Purchasing Preferences form, the Indiana Economic Impact form, the State of Indiana MBE/WBE Subcontractor Commitment Form if applicable, and the Non-Collusion Certification and Signature page. All awarded prices are firm and non-negotiable, with the State retaining the right to terminate the agreement for convenience with thirty (30) days' notice. Prospective bidders who have not previously completed online bidder registration with the Indiana Department of Administration must do so prior to award through the state's registration portal. The specific award value or budget range for this contract has not been disclosed in the procurement documents.