300 Clifty Falls Sludge RemovalBid Documents

The Indiana Department of Natural Resources is requesting quotations for sludge removal services at Clifty Falls State Park in Madison, Jay County, Indiana, under RFQ #0030088865, with bids due November 18, 2026 at 10:00 a.m. EST. Procurement preferences apply for Indiana businesses, veteran-owned small businesses, recycled content products, and manufactured goods; bidders must complete a Claiming Purchasing Preferences form with yes/no responses to ten questions.

The scope encompasses wastewater and sludge removal across 18 holding tanks: fourteen pit toilet vaults (eight 800-gallon and six 1,500-gallon units) to be pumped in March, June, and October plus one additional on-call service annually; four septic tanks (800 gallons each) with on-call pumping not to exceed 3,200 gallons per contract year; and one grease trap at Clifty Inn (approximately 1,000 gallons) requiring monthly removal. All pumping must occur Monday through Thursday between 8:00 a.m. and 3:00 p.m. Bidders must provide unit pricing per gallon for three service categories — pit toilet wastewater/sludge/debris removal (61,600 gallons), septic tank wastewater/sludge removal (3,200 gallons), and grease trap pumping (12,000 gallons) — with all fees and fuel charges included in the quoted per-gallon rate. All disposal must occur off-property in compliance with applicable laws and regulations.

The contract term runs from December 1, 2026 through November 30, 2027, with renewal options available by mutual consent not to exceed four years total. The estimated maximum annual volume is 64,800 gallons of wastewater/sludge and 12,000 gallons of grease/sludge. Quoted prices are firm and cannot be changed following award; prices must remain valid for thirty calendar days after the bid deadline. Questions must be submitted to Jen Reeves at JReeves@dnr.in.gov no less than 7 days before the bidding deadline. Bidders must be registered with the State's Procurement Division within five days of award notification. Bids must be submitted via email to Jen Reeves or faxed to 317-972-3275; fax submissions are prohibited for responses exceeding $75,000, which require manual signatures. Standard certifications required include drug-free workplace, employment eligibility verification (E-Verify), non-collusion, and compliance with state and federal laws.