30-270022-EIPD Janitorial Services - Dunn

The North Carolina Department of Health and Human Services, Division of Employment and Independence for People with Disabilities (DEIPD) is requesting bids on janitorial services for its office at 214 West Edgerton Street, Dunn, NC 28334 under IFB 30-270022-EIPD, with bids due August 27, 2026 at 2:00 PM ET and a mandatory site visit on August 17, 2026 at 11:00 AM ET.

The facility is a single-story, 3,139 square-foot office occupied by approximately 15 staff members and visitors daily, containing 10 offices, 2 conference rooms, 1 common area, 3 bathrooms, and 1 computer room with 85% carpet coverage. Services are required Monday through Friday after 5:00 PM ET and include daily trash removal, floor care, and restroom maintenance; weekly tasks; monthly cleaning; bi-annual venetian blind washing (2 per year); and annual carpet shampooing (1 per year). The vendor must provide all cleaning supplies and equipment meeting EPA standards for disinfection, maintain Material Safety Data Sheets on-site, conduct annual criminal background checks on employees, and maintain comprehensive general liability insurance.

The contract will commence on the later of the award date or October 1, 2026, for an initial one-year term with the State's option to renew for up to two additional one-year terms. Award is expected in September 2026. The vendor must be registered with the North Carolina Secretary of State and maintain an eVP number. Bids must include firm fixed pricing on all labor, supplies, equipment, and materials with separate line items for bi-annual blind washing and annual carpet shampooing. Award will be made to the responsive bid offering the lowest price meeting specifications. Invoices cannot be paid until inspection and acceptance of services. The vendor must designate a contract manager for ongoing coordination and monthly performance inspections.