30-26241-EIPD Janitorial Services - Siler City

The North Carolina Department of Health and Human Services is issuing an Invitation for Bid (IFB) for janitorial services at the Division of Employment and Independence for People with Disabilities office located in Siler City, NC (Chatham County). The procurement seeks a qualified vendor to provide weekly janitorial services on Monday, Wednesday, and Friday after 5:00 PM at a 1,700-square-foot, single-floor facility containing six offices, four common areas, and two bathrooms with 90% carpet coverage. Services include general cleaning, supply replenishment (toilet paper, paper towels, hand soap, trash liners, and air fresheners), equipment provision, and specialized tasks such as annual or bi-annual carpet shampooing, floor stripping and waxing, and Venetian blind cleaning. All cleaning supplies and products must be EPA-registered disinfectants approved against bloodborne pathogens, with bleach and pine oil products explicitly prohibited. Vendors must conduct annual criminal background checks on employees, maintain Safety Data Sheets onsite, carry appropriate insurance coverage, register with the North Carolina Secretary of State prior to award, and comply with E-Verify employment verification requirements. Key deadlines include a mandatory site visit on March 26, 2026, at 11:00 AM ET at 104 Village Lake Rd., Siler City, NC 27344 (late arrivals prohibited), written questions due March 30, 2026, at 2:00 PM ET, and electronic bid submission through the Sourcing Tool by April 8, 2026, at 2:00 PM ET. The initial contract term will begin May 1, 2026, or upon final execution, with the vendor required to commence work within five business days of the effective date, and the State retains the option to renew for up to two additional one-year terms.

The solicitation encourages participation from historically underutilized businesses, establishing a goal of 10% utilization of diverse firms as subcontractors. No incumbent vendor or current contractor is listed in the procurement documents. The State reserves the right to award to a single vendor or make separate awards for different line items, waive minor informalities, reject all bids, and conduct best and final offer negotiations based on evaluation criteria that prioritize past performance, relations with citizens and employees, and total cost to the State. Vendors must provide comprehensive pricing in the designated attachment covering monthly costs for regular services and annual costs for specialized tasks, with all pricing exclusive of any pending tariffs. The vendor is responsible for all equipment, materials, supplies, and personnel costs, and payment is contingent upon inspection and acceptance of work, with invoices submitted to DVR-invoicing@dhhs.nc.gov. No specific budget range or award value is stated in the solicitation documents.