30-25262-DCDEE Ricoh Fi-8190 Scanners

The North Carolina Department of Health and Human Services, specifically the Division of Child Development and Early Education (DCDEE), has issued an Invitation for Bid (IFB Number 30-25262-DCDEE) for the procurement of twenty-five (25) Ricoh Fi-8190 scanners compatible with Windows 11. The solicitation seeks high-performance scanners with specific technical requirements, including an Automatic Document Feeder (ADF), duplex scanning capabilities, 90 ppm simplex and 180 ipm duplex scanning speeds, and cross-platform compatibility with Windows 11, Windows 10, Windows Server, macOS, and Linux. Vendors must submit their offers through the Ariba Sourcing Module by April 23, 2025, at 2:00 PM Eastern Time, with all files required to be in PDF, JPEG, or PNG format and named starting with the vendor's name. The procurement will utilize a Best Value Analysis and Lowest Price Technically Acceptable Source Selection Method to evaluate submissions. The contract term is one year with no renewal options, representing a one-time purchase for the agency.

The solicitation includes provisions encouraging participation by historically underutilized businesses (HUBs), with specific emphasis on minority, women, and disabled-owned businesses. Vendors must comply with E-Verify requirements and be prepared to pay a 1.75% transaction fee on purchase orders issued through the Statewide E-Procurement Service. While no specific budget range is explicitly stated, the procurement involves 25 scanner units, which suggests a moderate-value contract. Prospective bidders will need to demonstrate full technical compliance with the scanner specifications, provide comprehensive warranty service, and meet all administrative requirements outlined in the IFB. The competitive procurement process is designed to ensure the DCDEE receives high-quality scanning equipment that meets their operational needs while promoting diverse vendor participation and maintaining competitive pricing.