30-25262-DCDEE - Ricoh Fi-8190 Scanners - Addendum 1.pdf
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- Attached to
- 30-25262-DCDEE Ricoh Fi-8190 Scanners
- Solicitation number
- Doc1478381639
- Issued by
- North Carolina
About this file
This Solicitation Addendum is issued by the North Carolina Department of Health and Human Services' Office of Procurement, Contracts and Grants for Solicitation Number 30-25262-DCDEE, which involves procuring 25 Ricoh Fi-8190 Scanners. The addendum modifies the original solicitation, updating the bid opening/offer submittal date to April 28, 2025, at 2:00 PM Eastern Time, and requiring vendors to provide a completed Vendor Readiness Assessment Report for State Hosted Solutions at offer submission. The solicitation is a one-time purchase to replace existing devices, with no additional licensing or warranty pricing needed.
The addendum addresses vendor questions, confirming that the purchase will be for all 25 scanners at once and that no additional software licensing is required. The procurement is specifically a refresh of older scanning devices for the agency, with no requirements for supplemental warranties or service agreements. Vendors are instructed to return a properly executed copy of the addendum with their bid response and must acknowledge receipt of the addendum, with failure to do so potentially resulting in rejection of their response. The document provides a standardized method for vendors to confirm their understanding and compliance with the modified solicitation requirements.
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| File | Type | Posted |
|---|---|---|
| 30-25262-DCDEE Ricoh Fi-8190 Scanners - IFB.pdf |
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Text version
Office of Procurement, Contracts and Grants
Solicitation Addendum
Solicitation Number: 30-25262-DCDEE
Solicitation Description: Ricoh Fi-8190 Scanners
Solicitation Opening Date and Time: April 28, 2025, at 2:00 PM ET
Addendum Number: 1
Addendum Date: April 22, 2025
Purchasing Agent: Amanda Kerstetter, Procurement Specialist II
Amanda.Kerstetter@dhhs.nc.gov
1. RETURN ONE PROPERLY EXECUTED COPY OF THIS ADDENDUM WITH BID RESPONSE OR PRIOR TO
THE BID OPENING DATE/TIME LISTED ABOVE.
2. THE SOLICITATION IS HEREBY MODIFIED AS FOLLOWS:
M1: Title Page, page 1 and Section 2.3 Offer Submittal, page 4:
The bid opening/offer submittal is changed to April 28, 2025, at 2:00 PM Eastern Time
*Please note that the Microsoft Teams information remains the same.
M2: Section 3.6.1 Solutions Hosted on State Infrastructure, page 8:
Vendors shall provide a completed Vendor Readiness Assessment Report State Hosted Solutions (“VRAR”) at offer submission. This report is located at the following website:
https://it.nc.gov/documents/vendor-readiness-assessment-report
3. FOLLOWING ARE QUESTIONS RECEIVED FOR THE SOLICITATION AND THE STATE’S RESPONSE TO
THE QUESTIONS.
Q
DOCUMENT
SECTION
VENDOR QUESTION RESPONSE
1 Section 3.10 Contract Term, Page 10 and 4.0 Furnish and Deliver, Page 8
Is this a purchase for all 25 at once, or will this be on a roll-out purchase as you need them?
Purchase is all at once.
2 Section 1.0 Intent, Use, Duration and Scope, Page 4 and Section 4.0 Furnish and Deliver, Page 8
Do you have licenses for the software for the scanning solution or do we need to include that with our pricing?
No licensing software pricing is needed.
https://it.nc.gov/documents/vendor-readiness-assessment-report
NC DEPARTMENT OF HEALTH AND HUMAN SERVICES
Solicitation Number: 30-25262-DCDEE Addendum Number: 1
3 Section 1.0 Intent, Use, Duration and Scope, Page 4
Have you partnered with someone on this already and have seen a demo? Or is this a refresh of older devices?
This is a refresh to replace existing devices.
4 Section 3.9 Warranty, Page 9
Do you need pricing on any additional warranty or service agreements with the devices?
No additional pricing is needed.
Failure to acknowledge receipt of this addendum may result in rejection of the response.
Check ONE of the following options:
☐Bid has not been submitted. Any changes resulting from this addendum are included in our bid response.
☐Bid has been submitted. No changes resulted from this addendum.
☐Bid has been submitted. Changes resulting from this addendum are as follows:
Execute Addendum:
Offeror:
Authorized Signature:
Name and Title (Typed):
Date:
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