3 year repair and maintenance contract - DNR Jake Wolf Emergency Generator Maintenance

The Illinois Department of Natural Resources is solicuring a three-year repair and maintenance contract for emergency generator services at Jake Wolf Fish Hatchery in Topeka, Illinois, with a deadline for proposals due May 21, 2026. The vendor must provide labor, materials, and equipment to service one Caterpillar Model 3406 engine with a 480-volt, 3-phase generator and ASCO transfer switch, and two Detroit model 7123-7305 engines with Marathon Magna One synchronous AC generators and Zenith ATS series automatic transfer switches on an as-needed basis. Services must be performed during normal working hours (Monday through Friday, 8:00 a.m. to 4:00 p.m.), with 24-hour emergency availability and one-hour response time for emergency calls; scheduled maintenance appointments require 24 hours' notice. All work must comply with current trade practices and applicable national, state, city, and county codes, including NEC, NFPA, and OSHA standards. The vendor must possess a minimum of five years' experience with the specified equipment types and maintain general liability and workers' compensation insurance; subcontracting is not permitted. Compensation is structured on an hourly rate basis for normal working hours, after-hours and Saturday work, and Sunday and holiday work, with replacement parts and materials billed at the vendor's cost plus a maximum 20 percent markup. Questions regarding the scope of work or bidding procedures must be submitted in writing to kara.glaub@illinois.gov no later than three business days before the bid date.

The contract does not specify set-aside designations or restrictions on organization types based on the available documentation, though vendors must comply with 33 distinct certification requirements established under the Illinois Procurement Code covering civil rights compliance, tax compliance, environmental violations, drug-free workplace standards, prevailing wage obligations, and other statutory requirements. Upon contract execution, vendors must maintain annual compliance certifications by July 1st for each year the contract remains in effect, and non-compliance may result in contract voidance, suspension, debarment, denial of payment, civil fines, or criminal penalties. Vendors are required to maintain general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, auto liability insurance of $1,000,000, and workers' compensation insurance as required by law. The contract total value is firm with no renewals beyond the initial three-year term, and no specific budget range was disclosed in the available solicitation documents. The State reserves the right to terminate the contract for convenience with thirty days' notice or for cause immediately if performance is unsatisfactory or poses jeopardy to health and safety, and the contract is subject to availability of appropriations.