3-P-000-27 Street Preservation Arterial Mill and Overlay Design

This Request for Qualifications (RFQ) is issued by the City of Olathe, Kansas Engineering Division for design services on two arterial mill and overlay projects located in Sumner County: the Northgate Arterial Mill and Overlay Project (PN 3-P-001-27, Harold Street to Mill Creek) and the Mur-Len Road Arterial Mill and Overlay Project (PN 3-P-003-27, 143rd Street to 151st Street). The scope of work for both projects includes surveying, utility coordination, acquisition documentation, construction plan development in accordance with Olathe design standards, cost estimates, and construction phase assistance. Each project will involve 2-inch milling and asphalt resurfacing, asphalt base repairs as needed, spot concrete curb and gutter replacement, spot sidewalk widening to 8 feet on the east side, stormwater improvements, ADA ramps, and pavement markings. Qualified firms must submit proposals by March 24, 2026 at 12:00 PM through the Bonfire platform and must propose on both projects together; mandatory site visits are required. Selection will be based on adherence to proposal submittal outline (10 points), project understanding and approach (30 points), relevant experience (30 points), staff and availability (20 points), and project schedule (10 points). The top-ranked firm will be notified on March 31, 2026, with scope and contract details due April 14, 2026 and City Council contract award scheduled for May 5, 2026. The Northgate project extends through spring/summer 2027 construction with advertised bidding in January 2027, while the Mur-Len Road project extends through spring/summer 2028 construction with advertised bidding in October 2027.

The RFQ document does not disclose specific set-aside designations or restrictions limiting the types of organizations eligible to respond. No incumbent vendors, current contractors, or existing infrastructure requiring integration are identified in the procurement materials. Consulting firms must maintain professional liability insurance with minimum limits of $1,000,000 per claim and annual aggregate, commercial general liability of $1,000,000 per occurrence with $2,000,000 aggregate, business auto coverage of $500,000 combined single limit, and workers compensation as required by Kansas law with employer's liability limits of $500,000/$500,000/$500,000; the City must be named as an additional insured on general liability and auto policies. Proposals must include standard hourly rates for all employment classifications, equipment costs, and reimbursable expenses; resumes of assigned staff; identification of all sub-consultants with their qualifications; and a project schedule with milestones. The procurement documents do not disclose the design contract value, funding source, or budget range for either project.