3-D Commercial Vehicle Measuring System IFB

The State of Illinois Department of Transportation (IDOT) is issuing an Invitation for Bid (IFB) for a 3-D Commercial Vehicle Measuring System to be installed at the Maryville Weigh Station on I-55 SB/I-70 WB in Madison County. The successful vendor will be required to provide a fully functional 3D measurement system including all necessary sensors, equipment, and software, along with a 1-year warranty and service maintenance plan. The system must integrate with IDOT's existing Illinois Transportation Automated Permits (ITAP) program. Bids are due via the State's BidBuy electronic procurement system by April 14, 2023. The initial contract term is 3 years, with an option to renew for an additional 3 years. Vendors must provide pricing for the equipment, installation, 1-year warranty, and 1-year service maintenance in the first year, as well as annual service maintenance costs for years 2-6. The contract will be awarded to the responsive and responsible bidder submitting the lowest total price.

There are no specific Minority, Women, or Veteran business participation goals for this procurement. The contract was previously awarded to ProMiles Software Development Corporation for a total of $270,000 over the initial 3-year term. Vendors must complete a Vendor Disclosure form and an IPG Active Registered Vendor Disclosure form as part of their bid submission. The State will only accept electronic bids through the BidBuy system, with no paper submissions allowed. The total contract value shall not exceed an undisclosed maximum amount.