3-compartment styrofoam food trays

The South Carolina Department of Corrections (SCDC) is procuring 3-compartment styrofoam food trays for its Food Service Main Warehouse through a competitive bidding process. The solicitation requires 4,680 cases of white hinged styrofoam trays, with each case containing 200 trays, measuring 9 3/8" x 9" x 3" in depth. The trays must be square, non-absorbent, and feature 2-tab closures on hinged lids, with the specific brand DARNEL DU4063101 being awarded. The initial contract term runs from December 18, 2023, through December 17, 2024, with potential renewals extending the contract through December 17, 2028. Key procurement dates included a bid opening on November 20, 2023, at 10:00 a.m., with questions accepted until October 26, 2023, at 10:00 a.m. Deliveries must be full truckloads, palletized, and shrink-wrapped, delivered to the SCDC Food Service Warehouse within 30 days of purchase order receipt. The award will be made to the lowest responsible and responsive bidder.

The solicitation allows vendors to claim South Carolina resident vendor preference, South Carolina end-product preference, or U.S. end-product preference if applicable. Vendors must be registered with the State of South Carolina to submit offers, and no specific set-aside designations for disadvantaged enterprises were explicitly mentioned. The contract was awarded to DEM Logistics LLC, located in Chapin, South Carolina, with an initial contract year value of $86,580.00 at a unit price of $18.50 per case. The total potential contract amount across the full term, including renewal options, is $432,900.00. No pre-bid conference or site visits were required, and vendors could submit offers online via the SCEIS vendor portal or as hard copies. Pricing is to remain fixed during the initial 7-month period, with potential adjustments for renewal terms if sufficient documentation is provided at least 45 days prior to the term's expiration. The procurement allows for equal or better product submissions if specifications are met, and while samples were not required with initial bids, they may be requested post-opening for testing.