3-C-021-26 Dennis, Hedge to Parker

The City of Olathe, Kansas Public Works Department is issuing a Request for Qualifications (RFQ) for design services related to Project 3-C-021-26, the Dennis Avenue improvement project located in Sumner County. The project will transform Dennis Avenue from Hedge Lane to Parker from a two-lane roadway to a modified three-lane roadway with turn lanes, incorporating access control and safety improvements. Design services required include surveying, roadway and easement design, traffic control devices, maintenance of traffic plans, drainage design, stormwater management facilities, utility design, geotechnical investigation, hydraulic and hydrologic analysis, and utility coordination. Deliverables include field check plans due April 1, 2027, right-of-way and easement documents by June 1, 2027, final plans by February 16, 2028, and construction letting by June 1, 2028. The project scope also encompasses a new traffic signal at Hedge Lane, a potential dogbone roundabout at Montclaire/Robinson, sidewalks, bike lanes, streetlights, and storm sewer improvements. Proposals must be submitted in five paper copies and one electronic PDF format by May 15, 2026 at 12:00 PM, with project selection notification scheduled for May 22, 2026 and City Council contract award anticipated for June 16, 2026. Evaluation criteria include adherence to submittal outline (10 points), project understanding and approach (40 points), relevant experience (15 points), staff and availability (10 points), project schedule (10 points), and public involvement (15 points). Qualified firms must be registered professional engineering firms licensed in Kansas, maintain professional liability insurance with minimum limits of $1,000,000 per claim and annual aggregate, commercial general liability of $1,000,000 per occurrence with $2,000,000 aggregate, business auto coverage of $500,000, and workers' compensation as required by state law. Site visits are mandatory for all interested firms.

The RFQ does not identify specific set-aside designations or restrictions limiting participation to disadvantaged enterprises or particular organization types, suggesting the procurement is open to qualified firms meeting stated professional requirements. No incumbent vendors or current contractors are identified in the available documentation. Final designs must comply with Kansas Department of Transportation (KDOT) and City of Olathe specifications and be sealed by a registered professional engineer licensed in Kansas. The City will select the highest-ranked firm and negotiate a detailed proposal including costs; if agreement cannot be reached, the City will proceed to the second-ranked firm. Interested firms should direct questions to Therese Vink, P.E. at 913-971-9032 or tmersmann@olatheks.org. No specific award value or budget range is disclosed in the RFQ documentation.