3-12 Interactive Whiteboard/Projector RFP

Sturgis Public Schools issued a Request for Bid (RFB) for the procurement and installation of interactive whiteboard and projector systems across three school facilities: Eastwood Elementary, Sturgis Middle School, and Sturgis High School. The project scope encompasses the supply and installation of 126 Epson BrightLink 1485fi 1080p 3LCD Interactive Laser Displays, along with comprehensive infrastructure components including Cat 6 cabling, raceways, HDMI cables, USB cables, cable wrapping, and projection whiteboards. Deliverables include the removal and disposal of existing boards, wall patching and painting, and complete setup, calibration, and testing of all units at each facility. Specific equipment quantities vary by location, with Eastwood Elementary requiring 36 projectors and 2 whiteboards, Sturgis Middle School requiring 42 projectors and 11 whiteboards (including a gym projector cage), and Sturgis High School requiring 48 projectors and 46 whiteboards (including a gym projector cage). Required qualifications include obtaining bid security equal to five percent of the base bid, furnishing performance and labor/material payment bonds equal to 100 percent of the contract price if the award exceeds $50,000, maintaining workers' compensation coverage, and carrying comprehensive general liability insurance with minimum limits of $500,000 per occurrence and comprehensive automobile liability with minimums of $250,000 per person and $500,000 per occurrence. The mandatory bid walkthrough was scheduled for September 3, 2021 at 3:00 p.m. at Sturgis Middle School, with sealed bids due September 10, 2021 at noon and public bid opening that same day.

The RFB contains no identified set-aside designations for disadvantaged enterprises or restrictions limiting bidder eligibility based on organizational type. All bidders must submit a sworn and notarized familial disclosure statement as a mandatory submission requirement. No incumbent vendors or current contractors are identified in the procurement documents. The school district is exempt from sales and use taxes, and all state and local taxes must be included in the bid price by the contractor. Work must be coordinated with school operations and performed during normal business hours from 8:00 a.m. to 3:30 p.m., Monday through Friday, and all contractors must comply with no smoking policies and prohibitions on firearms, weapons, and controlled substances on school property. While no specific award value or budget range is stated in the available documentation, the school district reserved the right to reject any or all bids and may elect to delete one or more buildings from the project based on total project costs, with each building required to be bid separately to facilitate selective project scope adjustment.