2TB External Hard Drives

The City of Philadelphia is soliciting quotes for 2TB external hard drives with installation and configuration services, with quotes due August 11, 2026 through the PHLContracts system. No set-aside or preference program is indicated for this procurement.

The scope includes 2TB external hard drives delivered to a City loading dock with mandatory inside delivery, installation, and configuration provided by the vendor. The vendor must remove all packaging debris and submit product literature at the City's request. The City will consider both new and refurbished equipment options. Warranty coverage for the hard drives follows original equipment manufacturer terms; however, the broader Office Automation Form A specifies minimum warranty periods for related IT equipment categories (five years for servers and IT appliances, four years for personal computers and laptops, three years for tablets). Maintenance includes on-site support with next-day response within 24 hours, covering all parts and labor. Payment for the selected maintenance option is due following equipment delivery and acceptance.

Vendors submit quotes through the PHLContracts portal (www.PHLContracts.phila.gov), completing General, Items, Questions, Terms & Conditions, Attachments, and Summary tabs with validation at each stage. All mandatory questions must be answered and terms accepted before submission. Vendors must confirm their seller role and provide unit costs and optional discounts for each line item. The City is evaluating multiple vendor proposals across different equipment configurations to identify the most suitable solution.