Seller_Office_Automation_Checklist_B2727631.pdf
PDF 210 KB Posted
- Attached to
- 2TB External Hard Drives
- Solicitation number
- B2727631
- Issued by
- Pennsylvania
About this file
This document is a Seller Checklist for the Office Automation Program administered by the City of Philadelphia Procurement Department through the PHLContracts platform. The checklist provides step-by-step guidance for vendors submitting quotes for 2TB External Hard Drives, with all deliveries required to be inside deliveries to a loading dock in Pennsylvania. Vendors must provide costs for installation and configuration unless otherwise directed by the City and must submit product literature upon request. The submission process requires vendors to complete multiple tabs within the PHLContracts system, including General, Items, Questions, Terms & Conditions, Attachments, and Summary tabs, with validation requirements at each stage to ensure completeness before final submission.
The checklist emphasizes that vendors must confirm their seller role (not seller admin role), indicate whether they hold Local Business Entity (LBE) certification (though this does not apply to the Office Automation Program), and provide unit costs and optional discounts for each line item. Vendors are required to answer all mandatory questions, review and accept the terms and conditions, complete any required attachments, and address all validation warnings before submitting their quote through the www.PHLContracts.phila.gov portal. The document serves as an operational guide rather than a formal solicitation document, directing vendors through the technical requirements of the online bidding system.
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| File | Type | Posted |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Office Automation Program
*** Reminder: Click "Save & Continue" on every tab *** Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle
, then select Seller. The screen will refresh with the Seller role.
General Tab Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear, and you will be able to submit your quote.
Step 2: Select Yes if your business is certified as a Local Business Entity (LBE), otherwise select No, then click "Save & Continue" The LBE Program does not apply to the Office Automation Program, but this question must be answered in order to proceed with your quote.
Step 3: Select Acknowledged For each item listed on the Items tab, indicate a cost or select 'No Charge'. Please do not select 'No Bid'.
Items Tab
Step 4: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 5: Use the Alternate Description field for additional information or include it in a separate attachment uploaded to the Attachments tab.
Questions Tab
Step 6: Answer all mandatory questions
Terms & Conditions Tab Step 7: Download and Save all attachments listed
Step 8: Review Office Automation Form for installation, configuration, and maintenance requirements
Step 9: Accept the terms and conditions of the bid
Step 10: Complete any Attachments required to be submitted with your quote
Step 11: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 12: Attach any documents related to your quote
Summary Tab
Step 13: Review your quote
Step 14: Address any Red validation warnings
Step 15: Submit your quote www.PHLContracts.phila.gov http://www.phlcontracts.phila.gov/
| *** Reminder: Click "Save & Continue" on every tab *** Looking for a quote you started but have not yet submitted? |
| Click on the Working link to continue with your quote. |
| General Tab |
| Items Tab |
| Questions Tab |
| Terms & Conditions Tab |
| Attachments Tab |
| Summary Tab |
File details come from the government source that posted it. Updated .