285-20250514081050 ICC

Itawamba Community College (ICC) is seeking a Benefits Plan Administrator through Request for Proposals (RFP #3494), soliciting a licensed agent to manage voluntary insurance products and a Section 125 Cafeteria plan for approximately 415 full-time employees. The procurement is for a one-year contract with potential extensions for four additional years, covering a comprehensive benefits portfolio including Accident, Basic Life, Cancer, Critical Illness, Dental, Disability, Flexible Spending Account, Hospital Gap, Vision, Voluntary Term Life, and Whole Life insurance. The selected vendor will be responsible for providing consolidated invoicing, educational materials, and efficient enrollment processes. Proposals are due by 2:00 p.m. CST on June 26, 2025, with a potential Q&A session scheduled for June 11, 2025. The evaluation criteria will assess relevant experience (10%), open enrollment methods (15%), fees and billing (35%), educational material and account servicing (15%), consultant period (15%), confidentiality (5%), and additional services (5%). Proposals must be submitted physically to the ICC Business Office or electronically through Central Bidding and limited to 30 pages.

The RFP does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. The contract includes a transition and consultation period from the point of selection through December 31, 2025, with open enrollment occurring throughout October. While no incumbent vendor is explicitly mentioned, the RFP suggests a comprehensive review and potential replacement of current benefits administration services. The procurement does not provide a specific budget range or award value, but the scope suggests a significant contract covering multiple voluntary insurance products for over 400 employees. Interested vendors must be licensed agents capable of managing a complex benefits portfolio and demonstrating expertise in benefits administration, enrollment processes, and comprehensive service delivery.